WVU-Centralized Scheduler - Call Center - Remote Opportunity - 60025
- Role
- Support
- Employment
- Full-time
- Company size
- Enterprise
Open to US only. Set where you work from to check your eligibility.
No BS summary
Remote full-time call-center scheduler for outpatient visits and procedures. Requires high school diploma, criminal background check, strong verbal/written communication, and ability to work US timezones. 40 hours/week, US-based (WVUHS).
Core skills
Required skills
Welcome! We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you’ll find other important information about this position. Responsible for scheduling, cancelling, rescheduling and registering of outpatient visits and procedures for multiple ambulatory clinics, by collecting all necessary information for schedule and registration preparation. MINIMUM QUALIFICATIONS: EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. High School diploma or equivalent. 2. State criminal background check and Federal (if applicable), as required for regulated areas. CORE JOB DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned. 1. Obtain and verify patient guarantor information a minimum of once a year to ensure that the patient record is up-to-date. If a referral or authorization is needed we generate the referral at this time. 2. Schedules and registers patients/customers based on scheduling guidelines and medical appropriateness within the appropriate clinic. 3. Obtaining and collecting all necessary information from the patient/customer to schedule and register the patient for an appointment. 4. Identifies and communicates need for scheduling modifications and development. 5. Notifying appropriate personnel of any scheduling change due to patient cancellation in a timely fashion. 6. Receives and responds to patient and staff needs and complaints appropriately within the realm of the “patient care” environment, involving department supervisors and patient representatives as needed. 7. Consults with referring physician’s office to ensure written and/or electronic orders exist and obtain them as needed. Verifies upon receiving for completeness of the written orders and notes. Make documentation that outside orders are requested. 8. Completes Workques as needed in a timely fashion along with daily tasks according to the scheduling area working in. 9. Responds to all patient communication in a timely manner. 10. Escalates any immediate needs to the appropriate area of responsibility. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Ability to sit for extended periods of time. WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Standard office environment. SKILLS AND ABILITIES: 1. Strong written and verbal communication skills. Additional Job Description: Scheduled Weekly Hours: 40 Shift: Exempt/Non-Exempt: United States of America (Non-Exempt) Company: WVUH West Virginia University Hospitals Cost Center: 550 WVUH Scheduling Call Center Address: 3040 University Ave Morgantown West Virginia Equal Opportunity Employer West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.
What you'll do
- Obtain and verify patient guarantor information a minimum of once a year to ensure patient record is up-to-date.
- Schedule and register patients/customers based on scheduling guidelines and medical appropriateness within the appropriate clinic.
- Obtain and collect all necessary information from the patient/customer to schedule and register the patient for an appointment.
- Identify and communicate need for scheduling modifications and development.
- Notify appropriate personnel of any scheduling change due to patient cancellation in a timely fashion.
- Receive and respond to patient and staff needs and complaints appropriately; involve supervisors and patient representatives as needed.
- Consult with referring physician’s office to ensure written and/or electronic orders exist and obtain them as needed; verify completeness and document requests for outside orders.
- Complete Workques as needed in a timely fashion along with daily tasks according to the scheduling area.
- Respond to all patient communication in a timely manner.
- Escalate any immediate needs to the appropriate area of responsibility.
What they require
- High School diploma or equivalent.
- State criminal background check and Federal (if applicable), as required for regulated areas.
- Ability to sit for extended periods of time.
- Strong written and verbal communication skills.
- Scheduled Weekly Hours: 40. Shift: Exempt/Non-Exempt: United States of America (Non-Exempt).
Benefits
- Equal Opportunity Employer statement (WVUHS compliance with federal, state, and local fair employment practices).
The West Virginia University Health System, the state’s largest health system and largest private employer, comprises 18 hospitals throughout the state and bordering states. In addition, it includes five institutes, as well as providing management services for other local hospitals through affiliate agreements. Whether you are caring for our patients at one of the critical access hospitals, community sites, regional or academic medical centers, we are all one WVU Health System. Work Here. Thrive Here.