Assist World
Virtual Legal Assistant
RemoteSouth Africa only· UTC-5…UTC-4
- Role
- Operations
- Experience
- Mid
- Employment
- Part-time20h/week
- Company size
- Startup
Salary not disclosed
Check eligibility
Open to ZA only · UTC-5…UTC-4. Set where you work from to check your eligibility.
No BS summary
Legal or virtual assistant with 3–4+ years of experience, strong Excel, Outlook, and legal admin support skills. Must work Eastern Time business hours; Time Matters is preferred.
Core skills
Microsoft ExcelTime Matters
Required skills
Microsoft Outlook
Optional languages
Spanish a strong plus, not required — many of the firm's clients communicate in Spanish
About the Role Our client is a small law firm on the U.S. East Coast seeking a Virtual Legal Assistant to support the attorney and existing legal assistant. The role covers general legal administrative support, case organization, and light guardianship/accounting-related tasks. This position starts part-time with strong potential to move to full-time. Key Details
- Schedule: 20 hours/week to start, with potential to grow to full-time
- Time Zone: Must work Eastern Time (ET) business hours
Responsibilities
- Open and organize new case files
- Manage the attorney's calendar and schedule meetings
- Provide light legal support work as needed
- Prepare and file documents with the courts as directed by the attorney
- Maintain organization within Time Matters case management software
- Draft and send emails on the attorney's behalf; stay CC'd on correspondence to follow up with other attorneys regarding motions
- Follow up with care facilities and other third parties to gather information needed for annual guardianship accountings
- Perform data entry of financial information (bank statements, client expenses) into Excel spreadsheets
- Support overflow work for the firm's in-house legal assistant
Requirements
- Minimum 3-4 years of experience as a legal assistant or virtual assistant
- Strong proficiency in Microsoft Excel (near-essential)
- Experience using Microsoft Outlook
- Familiarity with Time Matters software preferred; training will be provided
- Highly organized with strong attention to detail
- Comfortable with data entry and general administrative/legal support tasks
- Available to work during Eastern Time business hours
Nice to Have
- Spanish language proficiency (a strong plus, not required — many of the firm's clients communicate in Spanish)
What you'll do
- Open and organize new case files
- Manage the attorney's calendar and schedule meetings
- Provide light legal support work as needed
- Prepare and file documents with the courts as directed by the attorney
- Maintain organization within Time Matters case management software
- Draft and send emails on the attorney's behalf; stay CC'd on correspondence to follow up with other attorneys regarding motions
- Follow up with care facilities and other third parties to gather information needed for annual guardianship accountings
- Perform data entry of financial information (bank statements, client expenses) into Excel spreadsheets
- Support overflow work for the firm's in-house legal assistant
What they require
- Minimum 3-4 years of experience as a legal assistant or virtual assistant
- Strong proficiency in Microsoft Excel (near-essential)
- Experience using Microsoft Outlook
- Highly organized with strong attention to detail
- Comfortable with data entry and general administrative/legal support tasks
- Available to work during Eastern Time business hours
- Preferred: Spanish language proficiency (a strong plus, not required — many of the firm's clients communicate in Spanish)
Benefits
- Strong potential to move to full-time
- Training will be provided for Time Matters software
Our client is a private investment firm working with high-net-worth individuals across multiple investment projects.
🇦🇺 AustraliaInvestmentStartup
Details
Apply routeDom
Salary not disclosed