Virtual Assistant - AI
- Role
- Operations
- Employment
- Full-time
Open to ZA only. Set where you work from to check your eligibility.
No BS summary
Full-time virtual assistant in South Africa for founder support: inbox, calendar, event planning, light research, and admin ops. Must have executive/founder email and calendar experience, strong English, project/issue-tracking tool experience, and be able to work Eastern Time hours.
Required skills
Required languages
About the Company
We help B2B companies with developer tools, working in the cloud infrastructure space. As the company grows, we're looking to bring on a Virtual Assistant to take ownership of day-to-day administrative and operational support so the founder can focus on the business.
Role Overview
We are looking for a proactive, detail-oriented Virtual Assistant to support our founder primarily with inbox management, calendar management, and event planning, along with light research on existing and prospective customers. This is a full-time role, working Eastern Time hours, with clear room to grow into a broader set of responsibilities as trust is built and the working relationship develops.
Key Responsibilities
Email Management
• Monitor and triage the inbox daily, flagging urgent or high-priority items
• Draft, proofread, and send responses on the founder's behalf where appropriate
• Organize inbox folders/labels and archive or unsubscribe from unnecessary clutter
• Follow up on outstanding emails to keep threads moving
Calendar Management
• Schedule, confirm, and reschedule meetings across time zones
• Proactively resolve scheduling conflicts and keep the calendar up to date
• Prepare the founder with agendas or relevant context ahead of meetings
• Coordinate with external parties to arrange calls and meetings
Event Planning & Research
• Research relevant industry events, conferences, and meetups worth attending or sponsoring
• Handle logistics: registrations, travel coordination, and scheduling around events
• Put together event briefs/summaries with recommendations
Customer & Market Research
• Gather background research on existing customers ahead of check-ins or renewals
• Research potential new customers and compile findings into organized briefs
• Note: this is a research and preparation function only — no cold calling or outbound outreach is required
Project & Issue Tracking
• Support light project and issue tracking in Linear
• Help keep tickets, tasks, and statuses organized and up to date
General Administrative Support
• Take on ad hoc administrative tasks as they come up
• Help build and document simple processes (SOPs) for recurring tasks
• Take on additional responsibilities over time as the role grows
Requirements
• Prior experience with a project management or issue-tracking tool (e.g., Linear, Asana, Jira, Trello); Linear experience is a plus but not required
• Prior experience managing email and calendars for an executive or founder
• Strong written and verbal English communication skills
• Highly organized, with strong attention to detail and follow-through
• Comfortable working independently and learning new tools/processes with minimal hand-holding
• Able to work Eastern Time (ET) hours
Nice to Have
• Experience supporting a startup or tech company
• Familiarity with B2B sales or customer success workflows
• Experience with light research or reporting for outbound/marketing purposes
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$1,100 - $1,200 a month
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Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
What you'll do
- Monitor and triage the inbox daily, flagging urgent or high-priority items
- Draft, proofread, and send responses on the founder's behalf where appropriate
- Organize inbox folders/labels and archive or unsubscribe from unnecessary clutter
- Follow up on outstanding emails to keep threads moving
- Schedule, confirm, and reschedule meetings across time zones
- Proactively resolve scheduling conflicts and keep the calendar up to date
- Prepare the founder with agendas or relevant context ahead of meetings
- Coordinate with external parties to arrange calls and meetings
- Research relevant industry events, conferences, and meetups worth attending or sponsoring
- Handle logistics: registrations, travel coordination, and scheduling around events
- Put together event briefs/summaries with recommendations
- Gather background research on existing customers ahead of check-ins or renewals
- Research potential new customers and compile findings into organized briefs
- Support light project and issue tracking in Linear
- Help keep tickets, tasks, and statuses organized and up to date
- Take on ad hoc administrative tasks as they come up
- Help build and document simple processes (SOPs) for recurring tasks
- Take on additional responsibilities over time as the role grows
What they require
- Prior experience with a project management or issue-tracking tool (e.g., Linear, Asana, Jira, Trello); Linear experience is a plus but not required
- Prior experience managing email and calendars for an executive or founder
- Strong written and verbal English communication skills
- Highly organized, with strong attention to detail and follow-through
- Comfortable working independently and learning new tools/processes with minimal hand-holding
- Able to work Eastern Time (ET) hours
- Preferred: Experience supporting a startup or tech company
- Preferred: Familiarity with B2B sales or customer success workflows
- Preferred: Experience with light research or reporting for outbound/marketing purposes
Benefits
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- $500 entry monthly raffle
- NO TRACKER. NO PROBLEM
Our client is a private investment firm working with high-net-worth individuals across multiple investment projects.