Senior Marketing Coordinator

Senior Marketing Coordinator – GoHighLevel, Social Media & Executive Support | Remote, PST Hours

Position Type: Full-Time, Remote Working Hours: U.S. Business Hours ( PST Required )

About the Role

At Pavago, one of our clients is hiring a Senior Marketing Coordinator to support executive operations, marketing execution, social media, content coordination, CRM management, and program administration.

This is a hands-on, execution-focused role for someone who is highly organized, detail-oriented, and comfortable managing multiple moving pieces in an entrepreneurial environment.

This is not a strategic marketing leadership position. Your focus will be on consistent execution, organized implementation, and reliable follow-through —ensuring marketing, content, communication, and administrative workflows are completed accurately and on time.

You’ll work closely with leadership and serve as a key operational resource across marketing and day-to-day business activities.

What You’ll Own

Executive & Operational Support

Support day-to-day administrative and executive coordination Manage calendars, scheduling, meetings, and communication workflows Maintain project trackers and ensure tasks and follow-ups stay on schedule Organize priorities and keep leadership informed of outstanding items Proactively identify workflow gaps and flag inefficiencies Ensure important tasks do not fall through the cracks

Marketing & Social Media Execution

Create, design, schedule, and publish content across LinkedIn, Facebook, Instagram, and community groups Manage comments, direct messages, engagement, and community interactions Maintain structured social media and content calendars Track engagement and maintain organized performance reporting Assist with setting up and monitoring advertising campaigns for programs and events Ensure content is published consistently and accurately across channels

Content Creation & Program Materials

Create graphics and marketing assets using Canva Edit and produce short-form video content using Veed, OpusClip , or similar tools Format and organize scripts, guides, workbooks, cheat sheets, and program materials Repurpose existing content across different channels and formats Maintain consistent branding, formatting, and presentation Keep digital content libraries organized and accessible

Email Marketing & GoHighLevel CRM

Build and manage email workflows using GoHighLevel (GHL) Execute email campaigns, outreach, and follow-up sequences Maintain accurate prospect and participant records Keep CRM pipelines clean and up to date Monitor follow-ups and ensure leads do not fall through the cracks Support marketing automation and campaign execution

Program & Membership Administration

Organize and maintain digital program materials Coordinate updates to resources and participant-facing content Track member or participant progress Support participant communication and follow-ups Troubleshoot minor issues within online program platforms Maintain organized records across programs and memberships

Research, Lead Generation & Digital Support

Conduct market and prospect research Help develop Ideal Client Profiles (ICPs) and targeted prospect lists Support lead generation and outreach initiatives Assist with minor website updates and account setups Compile research, reports, and findings for leadership Maintain accurate and organized lead information

Communication & Administrative Coordination

Draft and maintain clear, professional written communications Support inbox organization and prioritize time-sensitive matters Coordinate follow-ups with prospects, participants, and stakeholders Maintain organized documentation and shared files Ensure information is easy for leadership and team members to locate

Requirements

Must-Have

Proven experience in marketing coordination, executive assistance, digital operations, or a related role Strong experience managing multiple operational and marketing responsibilities simultaneously High proficiency with Google Workspace , including Docs, Sheets, Drive, and Calendar Hands-on experience with GoHighLevel (GHL) or a similar CRM/marketing automation platform Proficiency with Canva Experience with video editing tools such as Veed, OpusClip , or similar platforms Strong working knowledge of LinkedIn, Facebook, and Instagram Strong written English communication skills Excellent organizational and multitasking abilities High attention to detail and strong execution discipline Ability to work independently with minimal supervision Availability to work consistently during PST business hours

Nice to Have

Experience supporting founders, coaches, or entrepreneurial businesses Experience managing online programs, memberships, or communities Hands-on experience building GoHighLevel workflows and automations Experience with social media scheduling and analytics tools Lead generation and prospect research experience Experience creating short-form social video content Basic website editing experience Familiarity with paid social campaign setup and monitoring

Tools & Tech

GoHighLevel | Google Workspace | Canva | Veed | OpusClip | LinkedIn | Facebook | Instagram | CRM & Marketing Automation Tools

What Makes You a Strong Fit

You’re highly organized and naturally keep track of details You’re an executor who enjoys turning plans into completed work You follow through without requiring constant reminders You can confidently manage several priorities at once You communicate professionally and clearly You notice missing details before they become problems You’re comfortable supporting leadership in a fast-moving environment You value accuracy and prefer getting things right the first time You can work independently while maintaining visibility and accountability

What a Typical Day Looks Like

A typical day may include:

Reviewing leadership priorities and updating project trackers Managing calendar items and important follow-ups Creating and scheduling social media content Responding to comments, messages, and community interactions Building or updating GoHighLevel email workflows Editing a short-form video or creating graphics in Canva Updating program materials and participant records Researching prospects and building targeted lead lists Organizing shared documents and digital assets Checking CRM pipelines to ensure no follow-ups were missed

In short: you keep marketing, content, programs, and executive operations organized and moving forward.

Key Metrics for Success

Consistent and timely social media content execution Clean, accurate, and up-to-date CRM records Reliable email workflow and campaign execution Strong engagement and responsive community management Zero missed lead or participant follow-ups Organized and accessible program materials and digital assets Accurate and timely completion of administrative responsibilities Strong leadership confidence in your reliability and execution

Why This Role Stands Out

Work directly with leadership in a high-ownership role Combine marketing execution with executive and operational support Gain hands-on exposure to GoHighLevel, content, social media, CRM, and digital programs Own meaningful workflows rather than performing isolated administrative tasks Fully remote environment Opportunity to grow into Marketing Operations, Digital Marketing, Program Management, or Operations leadership roles

Interview Process

Initial Screening Call Spark Hire Video Interview Recruiter Interview Practical Task (Content or Workflow Exercise) Client Interview Offer & Onboarding

Apply Now

If you’re a Senior Marketing Coordinator who combines strong organization with hands-on marketing execution, CRM management, content coordination, and reliable executive support, we’d love to hear from you.

Apply now and help keep marketing and operational workflows organized, consistent, and moving forward.

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