Senior Executive Assistant - Engineering, Product, Design, and Legal
- Role
- Operations
- Experience
- Senior
- Employment
- Full-time
- Company size
- Mid-size
Open to US, CA only · UTC-8…UTC-7. Set where you work from to check your eligibility.
No BS summary
Senior-level Executive Assistant supporting C-suite (Chief Product Officer, SVP Engineering, General Counsel). Needs 5+ years supporting C‑suite, strong calendar/travel/event management, and experience with AI tools and Slack. Remote candidates must be located in the US or Canada (Pacific Time hours strongly preferred).
Core skills
Required skills
About Us:
Wrapbook is the AI platform for production finance. We’re building a system of action that puts finance teams in control of their whole production, from payroll, to spend, to accounting.
Built for feature films, TV, and commercials, Wrapbook is trusted by teams at Netflix, Paramount, Anonymous Content, and more. With backing from Andreessen Horowitz, Bessemer Venture Partners, and Jeffrey Katzenberg's WndrCo, our team of 350+ is using AI to transform how finance teams work and empower them to do more with less.
The Opportunity - Senior Executive Assistant (Remote - USA / Canada)
As our Senior Executive Assistant, you won't just keep three executives organized. You'll be the operational engine that helps them move faster, decide sooner, and spend their time on what only they can do. You'll support our Chief Product Officer, Senior VP of Engineering, and General Counsel, acting as a force multiplier who turns their intent into action and their chaos into momentum.
This role is for someone who is relentlessly on top of things. You track the loose threads no one else is watching, you close them before they become problems, and you're the person the team trusts to make sure nothing slips. You don't wait to be told what needs doing. You see it, you own it, and you drive it to done.
You have a low tolerance for inefficiency. When a process is clunky, a meeting is pointless, or a workflow wastes the executives' time, it bothers you. You bring visibility for a decision and disrupt momentum to help the organization improve. You're not shy about advocating for the tools, the access, or the support you need to do your best work, because you understand that when you're set up well, the whole team wins. You ask for help and share your viewpoint to collaboratively arrive at solutions.
You're trusted with sensitive information and treat it with care. You have your finger on the pulse of the team across Slack, you build genuine relationships at every level, and you're energized rather than overwhelmed by a fast-moving environment where the answers aren't all figured out yet.
What you'll do:
- Drive the executives' priorities forward: anticipate what's coming, prep them for what matters, and make sure decisions and follow-ups don't stall
- Own their calendars and travel as a strategic resource, not a scheduling inbox, protecting focus time, resolving conflicts before they surface, and making every hour count
- Run logistics for team meetings end to end: ensure that agenda is shaped with the executives, and clearly document and share decisions and timelines
- Coordinate cross-team projects, chasing down contributors and keeping deliverables on track without being asked twice
- Hunt down inefficiency: spot the broken or manual process, redesign it, and roll out something better for the executives and the wider team
- Plan events that land, in-person and virtual, for teams large and small, owning the details from concept to wrap
- Take on ambiguous, high-stakes work and turn it into something finished and polished
What you’ll have:
- 5+ years supporting C-Suite Executives
- A track record of owning outcomes, not just tasks.
- Excellent verbal and written communication skills
- Sense of ownership and comfort with ambiguity—we are building something new which is an opportunity to contribute but also means we don't have all the answers yet!
- Excellent organizational skills including time management, goal setting, and attention to detail
- Demonstrated ability to build trusting relationships across all levels of an organization
- Experience with AI tools to streamline processes and automate routine task
- Experience organizing in-person events for 30+ people
Strong preference for candidates with:
- Experience supporting Engineering, Product and/or Design teams
- Experience working at a startup and/or tech
- Experience supporting 100+ person Function of the business
- Pacific Time working hours
Why Join Us
At Wrapbook, creativity meets technology — and not just in the product.
In addition to a competitive salary and all the benefits you can expect from a fast-growing technology company, you’ll get access to a team of creative problem solvers and the chance to see your contributions make large impacts. Benefits include:
- Unlimited Paid Time Off
- Work from anywhere in Canada and USA
- Health and Dental benefits
- Up to $1,500 USD/ $2,025 CAD towards IT set up for your home
- Up to 2% matching RRSP / 401K
- Learning and Development opportunities
- Up to $50 USD/ $67.50 CAD towards Internet/Cell phone service
Our Pledge to Fostering an Inclusive and Safe Workplace:
Wrapbook pledges to be a harassment- and discrimination-free space for everyone, regardless of age, disability, ethnicity, gender identity or expression, nationality, neurotype, personal appearance, political affiliation, professional background, race, religion, or sexual identity or orientation.
Apply Now
Have we got your attention? Submit your application today and a member of our Talent team will be in touch with you shortly!
#LI-Remote
What you'll do
- Drive the executives' priorities forward: anticipate what's coming, prep them for what matters, and make sure decisions and follow-ups don't stall
- Own their calendars and travel as a strategic resource, not a scheduling inbox, protecting focus time, resolving conflicts before they surface, and making every hour count
- Run logistics for team meetings end to end: ensure that agenda is shaped with the executives, and clearly document and share decisions and timelines
- Coordinate cross-team projects, chasing down contributors and keeping deliverables on track without being asked twice
- Hunt down inefficiency: spot the broken or manual process, redesign it, and roll out something better for the executives and the wider team
- Plan events that land, in-person and virtual, for teams large and small, owning the details from concept to wrap
- Take on ambiguous, high-stakes work and turn it into something finished and polished
What they require
- 5+ years supporting C-Suite Executives
- A track record of owning outcomes, not just tasks.
- Excellent verbal and written communication skills
- Sense of ownership and comfort with ambiguity—we are building something new which is an opportunity to contribute but also means we don't have all the answers yet!
- Excellent organizational skills including time management, goal setting, and attention to detail
- Demonstrated ability to build trusting relationships across all levels of an organization
- Experience with AI tools to streamline processes and automate routine task
- Experience organizing in-person events for 30+ people
- Preferred: Experience supporting Engineering, Product and/or Design teams
- Preferred: Experience working at a startup and/or tech
- Preferred: Experience supporting 100+ person Function of the business
- Preferred: Pacific Time working hours
Benefits
- Unlimited Paid Time Off
- Work from anywhere in Canada and USA
- Health and Dental benefits
- Up to $1,500 USD/ $2,025 CAD towards IT set up for your home
- Up to 2% matching RRSP / 401K
- Learning and Development opportunities
- Up to $50 USD/ $67.50 CAD towards Internet/Cell phone service
Wrapbook is the AI platform for production finance. It helps finance teams manage production payroll, spend, and accounting for feature films, TV, and commercials.