Sales Assistant (CRM, Scheduling & Sales Operations) – Remote | U.S. Hours

Sales Assistant (CRM, Scheduling & Sales Operations) – Remote | U.S. Hours

Position Type: Full-Time, Remote Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a highly organized Sales Assistant to support day-to-day sales operations, CRM management, scheduling, reporting, and proposal coordination.

This is an execution-focused role designed to keep the sales team organized and focused on selling.

You’ll support the sales process by managing:

CRM and pipeline data Sales scheduling and coordination Proposals and sales documents Reporting and dashboards Prospect follow-ups Cross-functional sales workflows

If you’re detail-oriented, proactive, and enjoy keeping sales processes organized and moving forward, this role is a strong fit.

What You’ll Own

CRM & Pipeline Management

Maintain accurate records across CRM platforms such as:

Salesforce HubSpot Zoho CRM Pipedrive

Update:

Leads Contacts Opportunities Deal stages Notes and activities

Perform regular CRM clean-up Identify and correct duplicate, incomplete, or outdated records Ensure CRM data remains clean, accurate, and reporting-ready Help maintain clear visibility across the sales pipeline

Scheduling & Sales Coordination

Schedule:

Sales calls Product demos Follow-up meetings Internal sales discussions

Coordinate calendars across multiple time zones Use tools such as:

Google Calendar Outlook Calendly

Manage reschedules, conflicts, and meeting reminders Prepare agendas, materials, and relevant account context before meetings Ensure sales representatives are prepared and informed

Proposals & Sales Documentation

Prepare, format, proofread, and organize:

Sales proposals Quotes Presentations Client-facing documents

Assist with RFP and RFI responses using approved templates Create and update sales materials using:

Google Slides PowerPoint Canva

Ensure documents are accurate, professional, and delivered on time

Sales Reporting & Metrics

Prepare weekly and monthly sales reports Track:

Pipeline activity Conversion rates Deal progression Sales KPIs

Maintain dashboards and reporting systems Ensure reporting remains accurate and consistent across systems Provide sales leadership with clear pipeline visibility

Communication & Follow-Up

Draft professional:

Follow-up emails Meeting reminders Meeting summaries Internal updates

Support inbound lead routing and response coordination Track follow-ups to ensure opportunities don’t fall through the cracks Maintain timely communication with prospects and internal stakeholders Help sales representatives maintain momentum throughout the sales cycle

Cross-Functional Sales Support

Collaborate with:

Sales Marketing Finance Operations

Coordinate lead handoffs and internal approvals Support contract processing Assist with customer onboarding handoffs after deals close Help eliminate communication gaps and operational delays

Required Experience & Skills

1–2+ years of experience in:

Sales Support Sales Administration Administrative Support Operations Coordination Executive Assistance

Hands-on experience with CRM platforms such as:

Salesforce HubSpot Zoho CRM Pipedrive

Strong proficiency with:

Google Workspace Microsoft Office

Experience with calendar and scheduling coordination Strong written English communication skills Excellent attention to detail Strong organizational and time-management skills Ability to manage multiple priorities and deadlines Comfortable working independently during U.S. business hours

Nice to Have

Experience supporting Account Executives, SDRs, BDRs, or sales leadership Experience preparing:

Sales proposals Presentations Quotes Sales collateral

Familiarity with B2B sales workflows Experience in:

SaaS Professional services Recruiting Marketing

Basic reporting and analytics experience Familiarity with:

Excel Pivot Tables Google Sheets reporting Sales dashboards

Exposure to contract processing or customer onboarding

Tools You May Use

Salesforce HubSpot Zoho CRM Pipedrive Google Workspace Microsoft Office Calendly Google Calendar Outlook Canva Google Slides PowerPoint

What Makes You a Strong Fit

You’re highly organized and naturally detail-oriented You enjoy keeping systems, schedules, and pipelines clean You communicate clearly and professionally You’re proactive with follow-ups rather than waiting for reminders You can manage several priorities without losing accuracy You take ownership of administrative details from start to finish You enjoy helping sales teams operate more efficiently

What a Typical Day Looks Like

You might start your day by reviewing the CRM, updating pipeline records, and checking upcoming sales meetings.

Throughout the day, you’ll coordinate calls, prepare proposals, send prospect follow-ups, update dashboards, and help Account Executives stay on top of active opportunities.

You’ll also coordinate with Marketing, Finance, and Operations to keep lead handoffs, approvals, contracts, and onboarding workflows moving.

In short: you keep the sales engine organized behind the scenes so the sales team can spend more time selling and closing deals.

Key Metrics for Success

CRM accuracy and data cleanliness Timely completion of sales follow-ups Scheduling accuracy and efficiency Proposal and document turnaround time Pipeline reporting accuracy Zero missed meetings or critical follow-ups Sales team satisfaction with operational support Consistent execution across sales workflows

Why This Role Stands Out

Work directly with Account Executives and sales leadership Gain hands-on experience with modern CRM and sales systems Build skills across:

Sales Operations Pipeline Management Reporting CRM Administration Sales Coordination

Fully remote environment Clear growth opportunities into:

Sales Operations Revenue Operations Account Management Business Operations

Interview Process

Initial Application Review Spark Hire Intro Video Video Interview with Pavago Recruiter Practical Task – CRM / Scheduling / Sales Support Scenario Client Interview Offer & Onboarding

Apply Now

If you’re highly organized, comfortable working with CRM systems, and enjoy supporting sales teams with scheduling, reporting, documentation, and follow-through, we’d love to hear from you.

Apply today and help keep sales operations organized, accurate, and moving forward.

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