Real Estate Administration Support Manager (US Real Estate)

About the Role

We are seeking an accomplished Real Estate Administration Support Manager to join our fast-growing, US-based real estate team.

As a senior leader with at least 5 years of hands-on experience in US real estate support, you will oversee the entire administrative lifecycle—including listing coordination, transaction management, CRM oversight, documentation, compliance, and optimization of operational processes.

This is not an entry-level or junior position. We require a proactive, detail-oriented professional who can independently drive multiple transactions, support both agents and executive leadership, and ensure seamless day-to-day operations with minimal supervision.

Key Responsibilities

• Manage property listings from initial setup to successful post-closing
• Coordinate listing documentation, MLS uploads, and ongoing listing updates
• Prepare contracts, disclosures, and essential transaction documents
• Support buyers, sellers, agents, lenders, title companies, and attorneys throughout transactions
• Track and monitor transaction timelines to meet all deadlines
• Maintain accurate and up-to-date records across multiple CRM systems
• Oversee client databases and pipeline reporting
• Organize appointments, inspections, appraisals, and closings
• Prepare Comparative Market Analysis (CMA) support documents as needed
• Handle email and calendar management for agents and leadership
• Ensure compliance with all brokerage and state documentation requirements
• Generate reports and provide operational assistance to company leadership
• Identify and implement improvements to administrative processes and workflow efficiency

Essential Requirements

• Minimum 5 years of recent experience supporting a US-based real estate business
• Thorough understanding of the complete US real estate transaction process
• Extensive expertise in managing property listings and end-to-end transaction coordination
• Proven track record supporting real estate agents, brokers, or teams
• Highly organized with exceptional attention to detail
• Outstanding written and verbal English communication skills
• Self-starter capable of working independently with minimal supervision
• Strong problem-solving, multitasking, and time management skills
• Ability to excel in a fast-paced environment while juggling multiple transactions

Experience with US Real Estate Platforms & CRMs

Significant hands-on experience with several of the following is highly preferred:

• MLS systems
• Follow Up Boss
• KVCore
• Salesforce
• BoomTown
• Sierra Interactive
• Chime CRM
• Lofty
• Zillow Premier Agent
• Dotloop
• SkySlope
• DocuSign / DocuSign Rooms
• TransactionDesk
• ShowingTime
• ZipForms
• Google Workspace
• Microsoft Office 365

Nice to Have

• Experience supporting high-volume real estate teams
• Familiarity with multiple US state real estate transaction processes
• Demonstrated success in creating workflows and improving processes
• Previous leadership or senior-level administrative support experience

What We Offer

• 🏡 Permanent Work From Home
• 🇺🇸 Work directly with a US-based client
• 🕘 Full-time EST schedule
• 💰 Competitive salary based on experience
• 📈 Long-term career opportunity
• 🤝 Supportive and collaborative team environment

If you are a seasoned US Real Estate professional who excels in transaction management, agent support, and operational excellence, we want to hear from you. Apply today and play a pivotal role in our expanding US-based team.