Program Manager
- Role
- Project Management
- Experience
- Mid
- Employment
- Full-time
Open to US only. Set where you work from to check your eligibility.
No BS summary
Program manager with 4–6 years in nonprofit program management, program administration, or project coordination. Needs strong project management, stakeholder/vendor management, reporting, and proficiency with Office, CRM, project management, Zoom, email marketing, database, and social/digital tools. Periodic travel is required.
Core skills
Required skills
TITLE: Program Manager
DEPARTMENT: Programs
REPORTS TO: Director of Programs
STATUS: Full Time, Exempt
SALARY RANGE: $73,500.00 - $84,000.00
LOCATION: Remote
ABFE is a 501(c)(3), membership-based philanthropic organization that advocates for responsive and transformative investments in Black communities. Partnering with foundations, nonprofits and individuals, ABFE provides its members with professional development and technical assistance resources that further the philanthropic sector’s connection and responsiveness to issues of equality, diversity and inclusion. Established in 1971 as the Association of Black Foundation Executives, the all-volunteer organization was credited with many of philanthropy’s early gains in diversity. It since has evolved into a fully staffed, influential network. In 2013, the organization shed its descriptor and adopted the simpler ABFE (ab-fee) to better reflect its broadening membership.
POSITION OVERVIEW
The Programs Manager supports the development, coordination, and execution of ABFE’s programs and learning initiatives. Working closely with the Director of Programs, the Programs Manager helps advance ABFE’s programming and professional development goals. The position also supports the implementation of key program activities and projects across the organization, with primary responsibility for initiatives led by the Programs Department.
Support timeline management and assist in meeting target deliverables on schedule and to a high standard.
- Oversee and implement the Gladys K. Washington Connecting Leaders Fellowship Program (CLFP), including managing: executive coach liaison; application announcement process; applicant review process and committee (when available); cohort Summit; vendor relationships; surveys, and information collection (e.g., surveys).
- Partner with the Conference and Convening Manager to ensure the successful planning and execution of the annual conference by providing programmatic leadership, aligning content and logistics, monitoring budgets and timelines, and supporting cross-functional collaboration.
- Manage Call for Session process for the annual conference and support content curation of other programs (researching speakers/VIP presenters; create and launch online session request form; coordinate session submissions; and coordinate speaker notifications and schedule prep calls).
- Serve as staff and speaker/presenter liaison for programs/events (conference; CLFP; webinars; etc.), including coordinating invite lists and specifications, and pre- and post-event preparation coordination.
- Support the coordination and implementation of programs and initiatives led by the Programs Department, including webinars, virtual and in-person events, learning opportunities, and other special projects.
- Prepare and submit quarterly program reports highlighting key activities, outcomes, participant engagement, and impact, while sharing relevant insights and updates with internal departments to support organizational alignment.
Relationship Management
- Serve as staff liaison for CHANGE Philanthropy network, including UNITY Summit planning task force as needed.
- Maintain key external and internal relationships, including foundation and nonprofit professionals, ABFE members, mission-aligned sector partners, and subject matter experts, as well as collaboration with other ABFE programmatic efforts, membership, administration, and other ABFE departments. Support the establishment & execution of evaluation vehicles for ongoing program assessment.
Communications Support
- Coordinate with the marketing and communications team to develop and distribute program-related activities, web announcements, email blasts, blog posts, special event promotion, etc. for programming.
- Monitor website program content and disseminate/monitor as needed. Alert appropriate staff of any changes, as needed
Administrative Support
- Facilitate program meetings by developing agendas, documenting key decisions and action items, and coordinating follow-up to ensure timely execution.
- Coordinate program-related financial activities by reviewing and submitting invoices and expense documentation, monitoring program budgets, and partnering with the Finance Department to ensure timely and accurate processing.
Required Education and Experience
- Bachelor's degree or an equivalent combination of education and professional experience.
- Four to six (4–6) years of progressively responsible experience in nonprofit program management, program administration, or project coordination.
- Experience working in philanthropy, racial equity, social justice, or a mission-driven nonprofit organization is strongly preferred.
Knowledge, Skills, and Abilities
- Demonstrated commitment to ABFE's mission and an understanding of racial equity principles and practices.
- Strong project management and organizational skills with the ability to coordinate multiple priorities simultaneously.
- Excellent planning, problem-solving, and follow-through abilities.
- Outstanding written, verbal, and interpersonal communication skills.
- Strong facilitation and relationship-building skills.
- Ability to work independently while contributing effectively to collaborative teams.
- High level of attention to detail and commitment to quality.
- Experience managing consultants, vendors, and external partners.
- Ability to analyze information and prepare concise reports.
Technical Skills
Proficiency with:
- Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Salesforce or comparable CRM systems
- Asana or other project management software
- Zoom and other virtual meeting platforms
- Email marketing platforms
- Database management systems
- Social media and digital communication tools
Travel Requirements:
Periodic travel is required, including attendance at the annual conference, regional meetings, fellowship events, and other organizational convenings.
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by the incumbent in the position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills of the employee. Duties and responsibilities may change at any time with or without notice.
ABFE is an at-will employer and may terminate the employment relationship at any time, for any reason, with or without cause or notice.
AAP/EEO Statement:
ABFE is an active Equal Employment Opportunity Employer. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.
Please include your resume and cover letter to be considered for this opportunity.
What you'll do
- Support timeline management and assist in meeting target deliverables on schedule and to a high standard.
- Oversee and implement the Gladys K. Washington Connecting Leaders Fellowship Program (CLFP), including managing executive coach liaison, application announcement process, applicant review process and committee, cohort Summit, vendor relationships, surveys, and information collection.
- Partner with the Conference and Convening Manager to ensure the successful planning and execution of the annual conference by providing programmatic leadership, aligning content and logistics, monitoring budgets and timelines, and supporting cross-functional collaboration.
- Manage Call for Session process for the annual conference and support content curation of other programs, including researching speakers/VIP presenters, creating and launching online session request form, coordinating session submissions, coordinating speaker notifications, and scheduling prep calls.
- Serve as staff and speaker/presenter liaison for programs/events, including conference, CLFP, webinars, and other events, by coordinating invite lists and specifications and pre- and post-event preparation coordination.
- Support the coordination and implementation of programs and initiatives led by the Programs Department, including webinars, virtual and in-person events, learning opportunities, and other special projects.
- Prepare and submit quarterly program reports highlighting key activities, outcomes, participant engagement, and impact, while sharing relevant insights and updates with internal departments to support organizational alignment.
- Serve as staff liaison for CHANGE Philanthropy network, including UNITY Summit planning task force as needed.
- Maintain key external and internal relationships, including foundation and nonprofit professionals, ABFE members, mission-aligned sector partners, and subject matter experts, as well as collaboration with other ABFE programmatic efforts, membership, administration, and other ABFE departments.
- Support the establishment and execution of evaluation vehicles for ongoing program assessment.
- Coordinate with the marketing and communications team to develop and distribute program-related activities, web announcements, email blasts, blog posts, special event promotion, and other programming communications.
- Monitor website program content and disseminate or monitor as needed.
- Alert appropriate staff of any changes, as needed.
- Facilitate program meetings by developing agendas, documenting key decisions and action items, and coordinating follow-up to ensure timely execution.
- Coordinate program-related financial activities by reviewing and submitting invoices and expense documentation, monitoring program budgets, and partnering with the Finance Department to ensure timely and accurate processing.
What they require
- Bachelor's degree or an equivalent combination of education and professional experience.
- Four to six (4–6) years of progressively responsible experience in nonprofit program management, program administration, or project coordination.
- Preferred: Experience working in philanthropy, racial equity, social justice, or a mission-driven nonprofit organization.
- Demonstrated commitment to ABFE's mission and an understanding of racial equity principles and practices.
- Strong project management and organizational skills with the ability to coordinate multiple priorities simultaneously.
- Excellent planning, problem-solving, and follow-through abilities.
- Outstanding written, verbal, and interpersonal communication skills.
- Strong facilitation and relationship-building skills.
- Ability to work independently while contributing effectively to collaborative teams.
- High level of attention to detail and commitment to quality.
- Experience managing consultants, vendors, and external partners.
- Ability to analyze information and prepare concise reports.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Proficiency with Salesforce or comparable CRM systems.
- Proficiency with Asana or other project management software.
- Proficiency with Zoom and other virtual meeting platforms.
- Proficiency with email marketing platforms.
- Proficiency with database management systems.
- Proficiency with social media and digital communication tools.
- Periodic travel is required, including attendance at the annual conference, regional meetings, fellowship events, and other organizational convenings.
- Please include your resume and cover letter to be considered for this opportunity.
ABFE is a 501(c)(3), membership-based philanthropic organization that advocates for responsive and transformative investments in Black communities. Partnering with foundations, nonprofits and individuals, ABFE provides its members with professional development and technical assistance resources that further the philanthropic sector’s connection and responsiveness to issues of equality, diversity and inclusion.