Procurement & Inventory Specialist (AI focus)

At Foxelli, we’re building more than e-commerce brands - we’re building a tribe of thoughtful humans: AI enthusiasts, curious builders, and ambitious minds who care about doing meaningful work together. Ten years in, our D2C brands reach millions and generate over $20M annually. Our focus stays simple: create products customers love and a team that actually enjoys building them.

If you love to learn, experiment, think boldly, make decisions, and build things that matter - you’ll feel at home with us.

THE ROLE

We’re on the hunt for an Procurement & Inventory Specialist (AI focus) who thinks in numbers, moves fast, keeps operations tight, and has a tech-savvy mindset.

This is not a “track stock and react” role.

This is where inventory, cash flow, and operations come together. From forecasting demand to managing suppliers and coordinating shipments, everything sits under your control.

You’ll turn data into decisions, keep stock aligned with demand, and make sure nothing slows down fulfillment.

You’ll work across purchasing, logistics, and eCommerce operations - connecting the dots, fixing gaps early, and keeping product flow smooth.

Strong logic and analytical thinking are a must here. This role runs on data, patterns, and clear decisions. You’ll help us implement AI tools, improve workflows, and build systems that keep operations efficient and predictable.

If you love:

• working with numbers and making them actionable
• spotting issues before they turn into problems
• keeping systems clean and organized
• having full ownership over how things run behind the scenes
• using AI tools like Claude, n8n, and others to automate manual tasks

…and you like having full ownership over how things run behind the scenes, you might be our person 👀

🚀 WHAT YOU’LL BE DOING

📦 Inventory Management

• Monitor and maintain inventory levels across multiple sales channels
• Keep stock aligned with demand and fulfillment needs

🤖 AI Operations

• Build automated workflows using tools like n8n, Claude, and similar platforms to eliminate repetitive manual tasks
• Automate reporting, reorder triggers, purchase order generation, and supplier communications
• Use AI to support forecasting, data analysis, and decision-making
• Identify bottlenecks in operations and replace them with scalable automated solutions
• Stay current with AI and automation tools and proactively bring new solutions to the team

📊 Forecasting & Purchasing

• Forecast demand based on sales trends and upcoming promotions
• Generate and manage purchase orders to keep inventory flowing

🚚 Logistics & Coordination

• Track inbound shipments and ensure deliveries arrive on time
• Stay in constant communication with suppliers and fulfillment partners

💸 Cost & Supplier Management

• Analyze product costs, inventory turnover, and purchasing trends
• Negotiate pricing and terms with suppliers to improve margins

🔎 Data & Optimization

• Turn inventory and purchasing data into clear insights
• Spot inefficiencies and fix them before they become problems

🧩 Cross-Team Collaboration

• Coordinate sourcing, sampling, and quality checks with internal teams
• Support influencer and creator shipments through strong coordination

📈 Reporting

• Prepare inventory and procurement reports that support decisions
• Keep data structured, clean, and easy to use

🧠 WHAT YOU BRING

You’re probably someone who:

• Has at least 1 year of experience in inventory, logistics, or a similar role
• Thinks logically and uses data to guide decisions
• Is comfortable working with spreadsheets, data files, and operational tools
• Understands fulfillment, shipment tracking, and documentation
• Has experience forecasting demand and managing purchase orders
• Communicates clearly with suppliers, warehouses, and internal teams
• Stays organized while handling multiple moving parts
• Spots problems early and fixes them fast
• Has a strong interest in AI and uses tools beyond basic prompts
• Looks for ways to automate, improve, and speed up workflows

Analytical thinking matters a lot here. You should be able to break things down, spot trends, and improve how the system runs step by step.

THE RECRUITMENT PROCESS

1. Apply - A simple form that helps us know who’s stepping into our world.
2. Ribbon AI Interview - Ribbon is a short, guided video step that helps us understand your thinking style in a calm, private space
3. Test Task - to give you a feel of the real challenges we face and to help us see your magic in action
4. Interview - A conversation with your manager to feel the work chemistry, get to know each other, and explore what we could build together

FIXED SERVICE FEE

€1400- €1850 after taxes (depending on yourskills, competencies, and experience).

PERKS & BENEFITS

• Complimentary gym memberships and company-sponsored outdoor adventures for your strength and to keep your physical well-being in check.
• A personal development budget is at your disposal for your personal and professional growth to ensure you keep growing continuously.
• Generous paid time off, including parental leave and vacation days, to recharge and rejuvenate and ensure you’re well-rested.
• A budget for your home office setup so you’re comfortable working how you like and where you like.
• Strong company culture and a network of unique individuals that celebrate you.
• Full flexibility with your schedule in a fully remote setting for your control of a working day, powered by Hubstaff for transparency and fairness.

ELIGIBILITY & LOCATION REQUIREMENTS

❕This role is 100% remote

At Foxelli Group, we primarily operate in the Eastern European Time Zone (EET), which is UTC+2 and UTC+3. We also use Revolut for payments, so we are open to hiring candidates in countries where Revolut payments are supported.

• For full-time roles, we expect hires to be available during at least 5 hours of typical working hours in the EET time zone to ensure effective collaboration and communication.

Ready to lead Foxelli’s growth journey? Apply now!