Personal Assistant
- Employment
- Full-time
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No BS summary
Personal Assistant for hands-on execution of admin, logistics, and personal tasks. Must be highly organised, resourceful, and reliable. Fluent English and French mandatory.
Required languages
TLDR: We’re looking for a highly organised and resourceful Personal Assistant. This is a hands-on execution role focused on taking ownership of administrative, logistical, and personal tasks: from calendar and travel coordination to paperwork, appointments, and everyday errands. This is not a strategy or business-partner role: success means handling the details reliably, quickly, and with minimal supervision.
ABOUT US
At the core of our platform are policies – simple natural-language rules that define what an AI model should and shouldn’t do. We automatically test, enforce, and continuously improve these policies at scale.
- We’ve raised $11M from top funds, founders, and senior leaders at OpenAI, Anthropic, HuggingFace, Mistral, DeepMind, Datadog, Sentry, and others
- We process over one hundred million API calls every month
- We fine-tune and train our own LLMs so they run faster and cheaper than any open or proprietary model
We’re a small, highly focused team. If you want to work deeply on hard problems, see your work ship to production quickly, and influence how AI safety is actually built – you’re the one we need.
YOU WILL:
- Coordinate meetings, calendars, and inboxes
- Handle travel planning (flights, hotels, logistics)
- Research and compare services, products, etc.
- Book reservations, appointments, and meetings
- Handle operational and administrative tasks quickly and independently
- Organise information and summarise options clearly
- Help reduce day-to-day operational friction across a wide variety of areas
YOU’LL FIT RIGHT IN IF YOU:
- Have fluent English and French (both are mandatory)
- Are highly responsive and reliable
- Are comfortable with ambiguity and fast-changing priorities
- Can make decisions independently without needing detailed instructions
- Communicate clearly and concisely
- Are highly organised and detail-oriented
- Are proactive, resourceful, and naturally “figure things out”
- Are comfortable working async and occasionally across unusual hours/time zones
A big plus:
- Experience supporting founders, executives, creators, or startup teams
- Familiarity with AI tools and productivity software
- Experience working remotely in fast-moving online environments
WHY WHITE CIRCLE
- Paid time off in line with your local regulations, no matter where you work from
- Best medical insurance in France
- All the hardware, tools, and services you need
- Covered subscriptions for AI agents
- Team off-sites twice a year: we’ve recently been to the Alps and to Saint-Tropez
HOW WE HIRE
- Intro call (25 min)
- Take-home test task
- Final call with CEO (45 min)
Please submit your application in English - it’s our company language so you’ll be speaking lots of it if you join
What you'll do
- Coordinate meetings, calendars, and inboxes
- Handle travel planning (flights, hotels, logistics)
- Research and compare services, products, etc.
- Book reservations, appointments, and meetings
- Handle operational and administrative tasks quickly and independently
- Organise information and summarise options clearly
- Help reduce day-to-day operational friction across a wide variety of areas
What they require
- Fluent English and French (both are mandatory)
- Are highly responsive and reliable
- Are comfortable with ambiguity and fast-changing priorities
- Can make decisions independently without needing detailed instructions
- Communicate clearly and concisely
- Are highly organised and detail-oriented
- Are proactive, resourceful, and naturally 'figure things out'
- Are comfortable working async and occasionally across unusual hours/time zones
- Preferred: Experience supporting founders, executives, creators, or startup teams
- Preferred: Familiarity with AI tools and productivity software
- Preferred: Experience working remotely in fast-moving online environments
Benefits
- Paid time off in line with your local regulations, no matter where you work from
- Best medical insurance in France
- All the hardware, tools, and services you need
- Covered subscriptions for AI agents
- Team off-sites twice a year: we’ve recently been to the Alps and to Saint-Tropez
White Circle is an AI Safety company building the safety, reliability, and optimization layer for AI systems. At the core of its platform are policies — natural-language rules defining what an AI model should and shouldn’t do — which it automatically tests, enforces, and improves at scale.