Remote Raven
Permitting Coordinator
RemotePhilippines, Kenya only· UTC-7…UTC-7
- Role
- Operations
- Employment
- Full-time
up to $6/hr
Check eligibility
Open to PH, KE only · UTC-7…UTC-7. Set where you work from to check your eligibility.
No BS summary
Hands-on permitting coordinator with direct experience preparing and submitting permit applications to US municipal/county authorities and managing them through to final inspection. Must be located in the Philippines or Kenya and able to work US Mountain Time night-shift hours, make outbound calls to US government offices, and communicate clearly in English. Strong Excel-based tracking skills and familiarity with municipal permit portals and Microsoft Office required.
Core skills
Microsoft ExcelPermit coordinationMunicipal permit portals
Required skills
Microsoft OutlookMicrosoft WordMicrosoft TeamsOneDriveHubstaffServiceTitanAccelaTyler EnerGovOpenGovCitizenserveeTRAKiTMyGovernmentOnlinepermitting softwarepermit tracking systems
Optional skills
ServiceTitandedicated permit management tool
Required languages
English
What you'll do
- Prepare, apply for, and expedite permit applications for roofing projects across the group's branded entities.
- Identify the correct permitting authority for each project address (city vs unincorporated county).
- Assemble complete application packets: scope of work, project documentation, contractor license/registration details, certificates of insurance, and bonds where required.
- Submit applications via online portals, email intake addresses, or phone/fax counters and follow up on stalled applications.
- Maintain a comprehensive tracking system for every open permit with status, dates, fees, and next actions visible.
- Ensure timely renewals and schedule/confirm final inspections; track failed inspections through to passed re-inspection.
- Act as primary point of contact between local authorities and project managers on permit matters; coordinate with project managers, field crews, licensing team, and subcontractors.
- Review project plans and documentation to confirm compliance with local permitting and zoning requirements before submission.
- Own each permit through to close-out and address expired permits by reapplying, resolving fees, and scheduling follow-ups.
- Work with the licensing team to request/manage business licenses, contractor registrations, bonds, and certificates of insurance.
- Ensure regulatory reporting, permit expense tracking, and license verification are completed accurately and on time.
- Keep permit records organized and retrievable; perform other administrative duties as directed.
What they require
- Hands-on experience in permit coordination or regulatory compliance where you personally prepared and submitted applications to a government authority.
- Familiarity with local and state permitting systems, zoning regulations, and building codes and ability to work out jurisdiction requirements you have not seen before.
- Construction or roofing experience preferred.
- Proven ability to manage many open items and competing deadlines without losing track of quiet ones.
- You build and maintain your own tracking spreadsheets, including filters, sorting, and formulas.
- Confident spoken and written English and willingness to make outbound calls to US government offices several times a day.
- Ability to interact professionally with the public and public officials, including when chasing them for information.
- Proficiency with permitting software, tracking systems, and the Microsoft Office Suite (Excel, Outlook, Word).
- High level of attention to detail and accuracy in documentation and reporting.
- Works closely and harmoniously with others and takes correction without friction.
- Reliable high-speed internet, a working headset, and a quiet space for calls.
- Time tracking via Hubstaff active during paid working hours.
Benefits
- Up to $6/hour
- 100% remote work
- Full-time role
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