Operations Coordinator & EA - AI & Technology Focused
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- Operations
- Employment
- Contract
Open to PH only. Set where you work from to check your eligibility.
No BS summary
Seeking an Operations Coordinator & EA to support an Australian construction firm. This remote role involves coordinating daily operations, supporting the CEO, managing systems, and leveraging AI for efficiency. Requires strong organizational, communication, and problem-solving skills, with a preference for experience in Google Workspace, Xero, and Generative AI.
Core skills
Required skills
Required languages
Looking for Philippines-based candidates
Job Role: Operations Coordinator & EA — AI & Technology Focused
Compensation range: $1,000 AUD - $1,500 AUD / Monthly
Engagement type: Independent Contractor Agreement
Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time so long the outcome is achieved in the expected timeframe.
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is: Our client is an established, highly regarded Australian commercial construction specialist with over a decade of industry leadership. Operating out of Melbourne, the firm focuses on premium interior fitouts, high-end commercial refurbishments, and technically demanding architectural builds. Serving elite corporate, legal, financial, and institutional entities, they are recognized for delivering complex, bespoke spaces with exceptional precision, strong site coordination, and a highly collaborative team culture.
Role Overview: As the operational backbone of the business, this role focuses on driving efficiency, keeping the team accountable to key deliverables, and maintaining absolute organizational control. Acting as a strategic operational filter, you will take day-to-day coordination off the CEO’s plate—ensuring priorities run smoothly, systems are followed, and communication flows seamlessly across the company.
Key Responsibilities:
Business Operations
Coordinate day-to-day business activities Track actions, deadlines and outstanding items Follow up team members, suppliers and contractors Coordinate meetings, handovers and key dates Identify problems early and escalate when needed
CEO Support
Manage CEO's business calendar Manage and prioritise routine business emails Draft routine responses and follow-ups Track CEO actions and outstanding items Filter unnecessary interruptions Prepare information the CEO needs to make decisions
Systems & Processes
Maintain company systems, registers and records Create and maintain SOPs, checklists and templates Make sure agreed processes are followed Find ways to simplify and improve how we work
AI & Automation
Use AI every day to work faster and smarter Identify repetitive work that can be automated Build simple AI and automation workflows Introduce new technology where it saves time or improves accuracy Help the team adopt better systems
Requirements
Required Skills and Qualifications:
Proven Operational Background: Experience in business coordination, operations management, or executive assistance—ideally within commercial construction, property, or fast-paced project-based environments. Tech-Savvy & AI-Literate: Familiarity or working knowledge of our core tech stack is highly preferred:Google Workspace (Gmail, Chat, Sheets, Docs, Calendar, and Apps Script), Finance & AP (Xero, Lightyear), and Generative AI (ChatGPT, Claude, and Gemini). Highly Organised & Reliable: Exceptional planning skills with a methodical approach to tracking details, managing deadlines, and ensuring nothing slips through the cracks. Decisive Problem-Solving: Ability to spot operational bottlenecks early, resolve issues independently, and know precisely when to escalate critical risks to leadership. Clear & Assertive Communication: Strong written and verbal communication skills needed to draft professional correspondence, interface with subcontractors, and maintain smooth stakeholder relationships. Proactive & Independent: A self-starter who doesn't wait to be told what to do, comfortably takes initiative, and takes ownership of outcomes in an autonomous environment. Social Media Management: Set up social media profiles, design assets, and write and schedule regular content across LinkedIn, Facebook, and Instagram.
Work Arrangement & Expectations:
This is a remote role that will be set up as an independent contractor engagement.
To ensure alignment and transparency, successful candidates will be expected to:
Disclose any existing ongoing roles or client work Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)
What you'll do
- Coordinate day-to-day business activities
- Track actions, deadlines and outstanding items
- Follow up team members, suppliers and contractors
- Coordinate meetings, handovers and key dates
- Manage CEO's business calendar
What they require
- Proven Operational Background: Experience in business coordination, operations management, or executive assistance—ideally within commercial construction, property, or fast-paced project-based environments.
- Tech-Savvy & AI-Literate: Familiarity or working knowledge of our core tech stack is highly preferred: Google Workspace (Gmail, Chat, Sheets, Docs, Calendar, and Apps Script), Finance & AP (Xero, Lightyear), and Generative AI (ChatGPT, Claude, and Gemini).
- Highly Organised & Reliable: Exceptional planning skills with a methodical approach to tracking details, managing deadlines, and ensuring nothing slips through the cracks.
- Decisive Problem-Solving: Ability to spot operational bottlenecks early, resolve issues independently, and know precisely when to escalate critical risks to leadership.
- Clear & Assertive Communication: Strong written and verbal communication skills needed to draft professional correspondence, interface with subcontractors, and maintain smooth stakeholder relationships.
Hunt St helps Australian companies hire top remote talent in the Philippines. The client is a modern Australian accounting and business advisory firm supporting small and medium-sized businesses with proactive accounting, taxation, and advisory services.