Online Virtual Scheduling Assistant
- Role
- Operations
- Experience
- Entry level
- Employment
- Part-time
Open to US only. Set where you work from to check your eligibility.
No BS summary
We are seeking a reliable and detail-oriented Online Virtual Scheduling Assistant to support our team of travel advisors. This fully remote role involves managing calendars, scheduling client consultations and supplier meetings, sending reminders, tracking deadlines, and supporting trip timeline management.
Core skills
Required skills
Job Title: Online Virtual Scheduling Assistant – Remote
About Us:
We are a dynamic travel company committed to delivering seamless and personalized travel planning experiences. We specialize in luxury vacations, destination weddings, honeymoons, cruises, and family getaways. Our team thrives on organization, service, and a shared love of travel.
Job Description:
We are looking for a reliable and detail-oriented Online Virtual Scheduling Assistant to support our team of travel advisors. This fully remote role is perfect for someone who excels in time management, calendar coordination, and client communication. You will play a key role in ensuring appointments, consultations, and travel timelines are smoothly managed.
Key Responsibilities:
Coordinate and manage calendars for multiple travel advisors
Schedule client consultations and supplier meetings
Send reminders and follow-ups for scheduled appointments
Track and organize important deadlines and travel milestones
Support trip timeline management (e.g., payment schedules, document delivery dates)
Communicate professionally with clients and team members
Qualifications:
Strong time management and organization skills
Excellent written and verbal communication
Comfortable using Google Calendar, scheduling tools, and email platforms
Ability to multitask and work independently in a remote setting
Prior experience in scheduling, admin, or customer service is a plus
Enthusiasm for travel is a bonus but not required
What We Offer:
Remote, flexible work schedule ideal for work-life balance
Training and ongoing support from a collaborative team
Income-earning potential through administrative project support and performance-based incentives
Growth pathways into roles in travel planning or operations
Access to travel industry benefits and discounts following completion of training
How to Apply:
If you love staying organized, enjoy helping others succeed, and want a flexible remote role in a growing travel company, we’d love to hear from you. Apply today and join the Destination Knot team!
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$40,000 - $65,000 a year
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What you'll do
- Coordinate and manage calendars for multiple travel advisors
- Schedule client consultations and supplier meetings
- Send reminders and follow-ups for scheduled appointments
- Track and organize important deadlines and travel milestones
- Support trip timeline management (e.g., payment schedules, document delivery dates)
What they require
- Strong time management and organization skills
- Excellent written and verbal communication
- Comfortable using Google Calendar, scheduling tools, and email platforms
- Ability to multitask and work independently in a remote setting
- Preferred: Prior experience in scheduling, admin, or customer service
- Preferred: Enthusiasm for travel
Benefits
- Remote, flexible work schedule ideal for work-life balance
- Training and ongoing support from a collaborative team
- Income-earning potential through administrative project support and performance-based incentives
- Growth pathways into roles in travel planning or operations
- Access to travel industry benefits and discounts following completion of training
At Destination Knot, we specialize in crafting personalized travel experiences that create lasting memories.