Junior Accounts Payable Associate
- Experience
- Junior
- Employment
- Full-time
- Company size
- Startup
Open to CO, MX, PH, RS only. Set where you work from to check your eligibility.
No BS summary
Junior Accounts Payable role working high-volume invoice processing for US cannabis clients. Candidates should be comfortable with invoice matching/validation and basic ERP workflows; experience with Business Central, Odoo or Procurify is desirable. Hiring limited to candidates in Colombia, Mexico, Serbia or the Philippines.
Core skills
Optional skills
Optional languages
About the Role
HeadQuarters is a global start-up that partners with US cannabis companies to provide support in finance, sales operations, and logistics.
Core Responsibilities
Process and review approximately 100–150 invoices per day for California operations and approximately 15 invoices per day for Non-California operations. Review invoices processed through an automated workflow in Microsoft Dynamics 365 Business Central, validating that invoice information has been captured accurately. Compare and validate vendor invoices against the corresponding Purchase Orders (POs) in Odoo. Identify missing, incorrect, or incomplete information and follow established procedures to resolve discrepancies. Request or follow up on Purchase Orders through Procurify for specific categories of invoices when required. Ensure invoices are properly supported and routed according to internal AP procedures. Maintain accurate records of invoice status and pending items. Escalate invoice discrepancies, missing POs, or other processing issues to the appropriate stakeholders. Prepare updates and communicate relevant information to the Central Accounts Payable Team. Support the AP team with reporting and follow-up on pending invoices or exceptions. Follow established internal controls and processes to ensure accuracy and consistency in invoice processing.
Qualifications
Basic understanding of Accounts Payable or accounting processes preferred. Previous experience in an administrative, data entry, accounting, or finance-related role is a plus, but not required. Strong attention to detail and ability to identify discrepancies. Comfortable working with a high volume of transactions in a fast-paced environment. Ability to follow defined processes and procedures consistently. Basic understanding of Purchase Orders and invoice matching is preferred. Experience with ERP or accounting systems is a plus; experience with Business Central, Odoo, or Procurify is highly desirable but not required. Good organizational and follow-up skills. Comfortable communicating issues and updates to other teams. Basic to intermediate Excel skills preferred. English communication skills sufficient to work with internal teams and written documentation.
Key Skills
Attention to detail Organization and time management Data validation High-volume transaction processing Communication and follow-up Ability to follow processes Problem identification and escalation
Our Values We are guided by curiosity, collaboration, and persistence. We seek to understand deeply, work collectively to solve complex challenges, and remain resilient in pursuit of meaningful, long-term impact. These principles shape how we operate as a team and how we support the success of our clients.
👉Take a look at this short video 🎥 featuring a few words from the CEO about our company, industry insights, and founding HQ!
Looking forward to meeting you!
What you'll do
- Process and review ~100–150 invoices/day for California operations and ~15 invoices/day for Non-California operations.
- Review invoices processed through an automated workflow in Microsoft Dynamics 365 Business Central and validate captured information.
- Compare and validate vendor invoices against corresponding Purchase Orders in Odoo and request/follow up on POs through Procurify when required.
- Identify and resolve invoice discrepancies, escalate issues, and maintain accurate records of invoice status and pending items.
- Support the Central Accounts Payable Team with reporting, communication, and adherence to internal AP controls and procedures.
What they require
- Preferred: Basic understanding of Accounts Payable or accounting processes.
- Preferred: Previous experience in administrative, data entry, accounting, or finance-related roles is a plus but not required.
- Preferred: Experience with ERP or accounting systems; experience with Business Central, Odoo, or Procurify is highly desirable but not required.
- Preferred: Basic to intermediate Excel skills.
- English communication skills sufficient to work with internal teams and written documentation.
HeadQuarters is a global start-up dedicated to empowering U.S. cannabis companies through expert support in finance, sales, operations, and logistics. Operating at the intersection of innovation and execution, we partner with high-growth cannabis businesses to streamline their back-office functions and enhance operational efficiency.