Invoice Coder/Processor (AP/AR Processing)

At Coconut 🥥 , we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below: Role : Invoice Coder/Processor (AP/AR Processing) Monthly Rate : $900 - $1100/month Availability : Full-time - 40 hours/week Time Zone : Eastern ================================================== To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form. What to Prepare: 1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check . 2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template . ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️ 3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom ) and provide the link in your application. Before you do, check out these video tips and sample videos . Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification. Requirements Experience Needed : Phase 1: Invoice Coding * Review incoming invoices for accuracy and completeness * Code invoices correctly to appropriate GL accounts and cost centers * Verify supporting documentation and approvals before coding * Flag discrepancies or missing information to the appropriate internal team * Maintain organized digital records of coded invoices * Meet daily and weekly volume targets with high accuracy Phase 2: Invoice Processing (4 to 6 month progression) * Process coded invoices into the accounting or ERP system * Ensure invoices are matched to POs and contracts where applicable * Assist in resolving vendor inquiries regarding invoice status * Coordinate with internal stakeholders to obtain approvals * Support month end AP close activities * Maintain accurate AR processing records where applicable Good to have: * Prior experience with invoice coding in a multi entity or high volume environment * Experience working with US based accounting teams * Familiarity with tools like QuickBooks, NetSuite, Xero, or similar ERPs * Exposure to month end close processes * Process improvement mindset Non-negotiable Requirements : * Strong attention to detail and high accuracy rate * Basic understanding of accounting principles, especially AP and AR workflow * Ability to follow structured processes and SOPs consistently * Comfortable working with accounting systems or ERP tools * Reliable internet connection and ability to meet productivity benchmarks * Strong written communication for internal coordination Industry/Tools Experience : - ERP tools like Quickbooks or Xero Benefits We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨ ✅ Competitive Salary – We recognize your skills and experience with a great compensation package. ✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus? ✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all! ✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year. ✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents. ✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits. ✅ Life Insurance * – Our full-time HMO plan includes life insurance for extra peace of mind. ✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources. ✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better! ✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups —because work should be fun, too! ✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people. Some benefits may vary. Full details will be provided during the onboarding process.