Finance Operations Associate

Job Position Finance / Operations / SaaS / Startup Support Work Arrangement Fully Remote — PH, LATAM-based Job Type Full-time Work Schedule 40 hours per week, Monday to Friday Core hours: 9 AM – 5 PM EST Locations Remote (LATAM & PH) About Pearl Talent: Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Hear why we exist, what we believe in, and who we’re building for: Watch here Why Work with Us? At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, make an impact, and build a long-term career. We believe in creating environments where your potential is recognized, your voice matters, and your success is tied to meaningful work—not short-term perks. Joining Pearl means stepping into opportunities that challenge you, support you, and set you up for lasting success. About the Role You'll become the main finance point of contact for both of our founders and fully own the day-to-day financial operations that keep our business running accurately. This role is about making sure the numbers are right the first time, every time. You'll be closing our books, invoicing clients correctly, and running payroll without errors. If you have a knack for catching small mistakes before they become big problems, and want visibility into financial strategy at a company scaling revenue more than 100% YoY, this role is for you. This role scales into someone who becomes a proper thought partner to our CEO and advises us on the strategy we need to go from a few million to tens of millions in revenue. Key Responsibilities Monthly Closing and Financial Reporting Own day-to-day bookkeeping in the accounting system (QuickBooks/Xero): categorize transactions, maintain the chart of accounts, and keep books accurate and current on a rolling basis, not just at month-end Run the monthly close on a fixed calendar (target: books closed by business day 5-7), including bank, credit card, and payment processor reconciliations Reconcile revenue: subscription billing records vs. cash collected vs. what's booked, including proration for mid-month starts, pauses, and churned clients Maintain accruals, prepaids, and deferred revenue schedules so monthly P&L reflects actual performance, not cash timing Client Invoicing and AR Run the full monthly invoicing cycle: generate all client invoices, verify each against the current roster of active placements, rates, start/end dates, and any credits or adjustments Maintain a single source of truth linking clients, placed talent, and billing terms so invoices never drift from reality as placements change Target zero invoicing errors; own a pre-send review checklist and reconcile billed vs. expected revenue every cycle Manage accounts receivable: track payment status, send reminders, escalate past-due accounts, and report DSO and collections status weekly Handle client billing questions and disputes quickly and professionally, looping in account leads when needed Payroll Run payroll on schedule with zero errors: correct amounts, correct dates, every cycle, for both US team members and offshore-based team/contractors Maintain payroll records: new hires, offboarding, rate changes, bonuses, and any client-specific pay arrangements Reconcile talent payments against client billings each cycle so per-placement margin is always visible Secondary Responsibilities Financial Reporting and Analysis Produce the monthly financial package for the founders: P&L, balance sheet, cash flow, plus core SaaS-style metrics (MRR, net revenue retention, gross margin per placement) Flag anomalies proactively: margin drift on accounts, expense creep, unusual variances vs. prior months Requirements Extreme attention to detail and a love for the nitty gritty of numbers — this is the single most important trait for this role. Candidates must be able to catch small errors under time pressure, not just present numbers well. Solid bookkeeping fundamentals : comfortable with the mechanics of closing books, reconciling accounts, and managing invoicing/payroll cycles Prior experience in a role such as Full Charge Bookkeeper, Staff Accountant, or Accounting Manager (not Controller-level — this is a hands-on, execution-focused role, not a strategic oversight one) Comfortable doing accounting math and detail-checking live/in real time FP&A or budgeting/forecasting experience is a plus, but not required — accuracy and bookkeeping strength matter more Benefits Build and Grow Quickly - We’re scaling fast, and we trust that you’ll know best on the ground what needs to be done. You’ll have the opportunity to step into leadership early and own decisions that shape how our company grows. Fully Remote. Forever. - We’ve built Pearl with a multicultural DNA and teammates across 23 countries. We trust that the best work isn’t done behind a cubicle Unlimited PTO - We trust that you’ll get your work done, and we want to create space for you to take time away with the people you care about. Global Retreats - We create space for our teammates to get to know each other as people, rather than just to-do lists. We’ve shared meals, laughs, and sunrises across the world in places like Cancun, El Nido, Boracay, and Siargao**.** Ambitious and Kind Team - We build with the most competent people we know, and we maintain a low-ego, no-assholes policy. We’re looking for people who are sharp, kind, and open to being vulnerable when it matters.