Finance & Admin Coordinator

Brighter Day Services is a technology-enabled, community-first residential and commercial property services company headquartered in Maryland. We connect homeowners and businesses with local, vetted independent contractors across residential cleaning, commercial cleaning, lawn care, pressure washing, snow removal, junk removal, and moving services — all under one brand, booked through one platform, and managed by one team.

We are a growing company scaling across the Mid-Atlantic and beyond. We are looking for a Finance & Admin Coordinator who is detail-oriented, organized, and ready to own the financial back office of a fast-moving operation.

THE ROLE

The Finance & Admin Coordinator is a part-time remote contractor role reporting directly to the CEO. You will own the financial and administrative infrastructure of Brighter Day Services — managing payroll, invoicing, accounts receivable, bookkeeping, and financial reporting. This is a high-trust, low-supervision role built for someone who takes ownership, works independently, and delivers accurate results on time every time.

Rate: $22.00 per hour Hours: 20-hour flexible cap per month Classification: Independent Contractor — 1099 Payment: Direct deposit | Bi-weekly Location: Remote | Occasional travel may be required with advance notice Reports To: CEO / Founder | Robinson & Co., LLC

WHAT YOU WILL DO

Payroll & Contractor Payments

• Process bi-weekly contractor payroll through Square Payroll — verify timesheets, calculate earnings, and confirm payments are accurate before processing.
• Manage 1099 contractor payment records and ensure accurate payment documentation for tax filing purposes.
• Coordinate with the Sales & Operations Manager to verify Lead Generalist commission totals prior to each payroll run.

Invoicing & Accounts Receivable

• Generate and send client invoices through BookingKoala and QuickBooks Online for commercial accounts and any manual billing scenarios.
• Track and manage Net-30 payment terms for all commercial clients — monitor due dates, send reminders, and flag overdue accounts to the CEO.
• Maintain an accurate accounts receivable ledger and reconcile payments against open invoices weekly.

Bookkeeping & Reconciliation

• Manage all bookkeeping in QuickBooks Online Plus — categorize transactions, reconcile accounts, and maintain clean books on a weekly basis.
• Reconcile Square payment processing and Cash App contractor payments against QuickBooks records every pay period.
• Ensure BookingKoala to QuickBooks sync is functioning accurately — flag and resolve any discrepancies.
• Track and reconcile all operating expenses against budget monthly.

Financial Reporting

• Prepare and deliver a monthly financial summary to the CEO covering revenue by service line, total expenses, net income, and outstanding receivables.
• Track revenue by region using QuickBooks class tracking and provide regional P&L breakdowns monthly.
• Prepare quarterly sales tax filing data for the Maryland Comptroller.
• Flag any budget variances or financial anomalies to the CEO within 24 hours of identification.

Tech Stack Audit & Administration

• Conduct a monthly review of all active platform subscriptions and costs.
• Identify any unused, redundant, or over-priced subscriptions and report findings to the CEO.
• Assist with onboarding new platforms as the company grows — coordinating QuickBooks integrations and payment system connections.