Executive Orchestrator to CEO
- Role
- Operations
- Experience
- C-Level
- Employment
- Contract
Open to 12 countries. Set where you work from to check your eligibility.
No BS summary
Contract Executive Assistant / Chief of Staff-style operator with 5+ years supporting a founder or CEO. Must have prior remote work experience, strong project management, marketing ops execution, daily AI use, and overlap core US Eastern working hours. Applicant location limited to listed Latin America/Caribbean countries.
Core skills
Required skills
Optional skills
Join Hire Hangar and work with fast-growing global companies while building a long-term career.
Job Title Executive Orchestrator to CEO
Location Remote
Time Zone US Eastern (ET) preferred; must overlap core ET working hours
Role Overview You are the CEO’s right hand—owning the weekly cadence, converting chaos into execution, and ensuring follow-through across three businesses. This is a high-trust “XA” role that blends Executive Assistant / Chief of Staff support with hands-on marketing operations (CRM, email automation, content scheduling) to keep growth initiatives moving.
Key Responsibilities
- Run the CEO’s operating rhythm: calendar, priorities, weekly planning, daily check-ins, and task triage
- Capture CEO “brain dumps” and translate them into clear deliverables with owners, deadlines, and next actions
- Build lightweight systems that keep work moving: templates, recurring checklists, meeting notes → tasks, escalation paths
- Own marketing ops execution where needed: CRM hygiene, tagging, lead routing, email sequences, and follow-up automation
- Coordinate campaign and content rollouts across the portfolio (including Spray Foam podcast + CoveCasa campaigns)
- Enforce accountability with operators and partners; surface blockers and drive closure without CEO micromanagement
- Produce a weekly portfolio scorecard (marketing + sales KPIs + project milestones + risks)
Required Qualifications
- 5+ years supporting a founder/CEO in an EA, Chief of Staff, or Execution Partner capacity
- Proven ability to “run the machine” day-to-day: planning cadence, task systems, and consistent follow-through
- Hands-on experience with marketing ops execution (CRM workflows, email sequences, funnels, basic copy support)
- Strong project management skills (ClickUp/Asana) with a track record of shipping outcomes in fast-paced environments
- Daily AI user who improves speed/quality (SOP drafting, campaign drafts, meeting notes → tasks, automation planning)
- Non-negotiable: Prior remote work experience; fluent with remote collaboration tools (Slack, Zoom, Google Workspace, Asana/ClickUp or similar) and ideally experience working with US or UK-based companies—applications without this will not be considered.
Preferred Qualifications
- Experience supporting multi-business operators or a small portfolio
- Automation tooling (Zapier/Make) and dashboarding (Airtable/Sheets)
- Comfort communicating across “luxury investor” and “blue-collar ops” audiences
Tools & Technology ClickUp/Asana, Google Workspace, Slack/Zoom, CRM (HubSpot/GoHighLevel/Salesforce or similar), Airtable/Google Sheets, Zapier/Make, AI tools for writing/automation (e.g., ChatGPT)
Please NOTE
It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles
We connect top talent with vetted employers, competitive pay, and real growth opportunities.
What you'll do
- Run the CEO’s operating rhythm: calendar, priorities, weekly planning, daily check-ins, and task triage
- Capture CEO brain dumps and translate them into clear deliverables with owners, deadlines, and next actions
- Build lightweight systems that keep work moving: templates, recurring checklists, meeting notes to tasks, escalation paths
- Own marketing ops execution where needed: CRM hygiene, tagging, lead routing, email sequences, and follow-up automation
- Coordinate campaign and content rollouts across the portfolio, including Spray Foam podcast and CoveCasa campaigns
- Enforce accountability with operators and partners; surface blockers and drive closure without CEO micromanagement
- Produce a weekly portfolio scorecard covering marketing and sales KPIs, project milestones, and risks
What they require
- 5+ years supporting a founder/CEO in an EA, Chief of Staff, or Execution Partner capacity
- Proven ability to run day-to-day planning cadence, task systems, and consistent follow-through
- Hands-on experience with marketing ops execution, including CRM workflows, email sequences, funnels, and basic copy support
- Strong project management skills with a track record of shipping outcomes in fast-paced environments
- Daily AI user who improves speed and quality, including SOP drafting, campaign drafts, meeting notes to tasks, and automation planning
- Non-negotiable: prior remote work experience
- Fluent with remote collaboration tools and ideally experience working with US or UK-based companies; applications without this will not be considered
- Must overlap core US Eastern working hours
- Preferred: Experience supporting multi-business operators or a small portfolio
- Preferred: Comfort communicating across luxury investor and blue-collar ops audiences
- Must complete the application form in full
- Must record a video as the first step of the interview process
Benefits
- Work with fast-growing global companies while building a long-term career
- Vetted employers
- Competitive pay
- Real growth opportunities
Hire Hangar connects top talent with vetted employers, competitive pay, and growth opportunities.