Executive Assistant (with HubSpot experience)

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₱70,000 - ₱75,000 a month

Executive Assistant

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for an Executive Assistant to start immediately!

Duties and Responsibilities include but are not limited to:

1. Create and send statements or invoices, track payments, and record company expenses.

2. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings 3. (e.g., for comparative analysis).

4. Store and organize documents and files.

5. Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.

6. Research products, purchase goods & secure samples.

7. Store, update & collect information for marketing and sales campaigns through a CRM system.

8. Monitor projects, conduct internal communication & organize company data.

9. Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.

10. Prepare itineraries, book hotels, rental cars, etc.

11. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.

12. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.

13. Synthesize data & other content into cohesive reports and presentation slides.

14. Upload videos, manage negative reviews, and keep the account profile up to date.

15. Ad hoc tasks

Qualifications:

• Minimum of 5 years of experience as an Executive Assistant to C-levels (CEO, COO etc)

• Bachelor's degree or any certificate course (required)

• Excellent phone, email, and instant messaging communication skills

• Excellent English communication skills, both written and verbal (at least B2 level)

• Solid organizational & time management skills

• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP

• Experience with word-processing software and spreadsheets (e.g., MS Office)

• Knowledge of online calendars and scheduling (e.g., Google Calendar)

• Proactive attitude & willingness to be trained

• Able to work on a graveyard shift • Conference Operations — Upload and enrich exhibitor lists. Manage conference data hygiene and organization in Airtable and HubSpot. • Use ZoomInfo to enrich contacts at target conference accounts. Associate booked meetings with deals. • Quote-to-Cash Processing — Process closed deals through HubSpot and billing workflows following documented SOPs. • Troubleshoot and unenroll deals when issues arise. • CRM Data Hygiene — Deduplicate companies and contacts weekly. Resolve contacts/companies that error out of ZoomInfo enrichment workflows. • Deal Source Stamping — Apply deal source attribution per documented SOP.

Requirements:

• HubSpot experience (non-negotiable)
• Comfortable working from recorded video SOPs and written documentation
• Meets deadlines consistently; communicates proactively if a deadline is at risk
• Ability to follow structured processes precisely while flagging inefficiencies

Tools / Platforms:

1. HubSpot*
2. Airtable*
3. ZoomInfo
4. Google Sheets / Google Docs
5. Notion
6. Asana
7. Clay
8. LinkedIn Sales Navigator

Technical Requirements:

• USB Headset with Noise Cancellation feature

• Working Webcam

• Computer with at least 1.8 GHz processor and at least 4GB RAM

• Main Internet Service Speed: at least 25 Mbps cable connection

• Backup Internet Service Speed: at least 10 Mbps

Benefits:

• Health Insurance (HMO)

• Performance Incentives

• Job Security and Stability

• Paid Training

• Inclusive Culture

• Upskilling Opportunities

• 100% Work-From-Home

• Exceptionally Supportive Team

• Opportunities for Career Growth

• Fun Work Environment

• Holiday & Overtime Pay

Schedule: 9AM - 5PM Central (40 hours per week)

Location: This is a remote job

Salary Package (with HMO):

• Expert Level (5+ years of experience): starts at PHP 70,000/month

Please note:

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.

• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.

• You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.

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