Executive Assistant / Personal Assistant

We are hiring on behalf of our client, a fast-growing digital marketing agency, for an Executive Assistant / Personal Assistantto the CEO . These roles go beyond traditional support — it requires someone who can anticipate needs, manage priorities, and operate as a trusted partner to the CEO in a fast-paced, high-performance environment. The ideal candidates are highly organized, tech-savvy, and capable of handling both structured and unstructured work while maintaining strong judgment and discretion. Key Responsibilities (for Executive Assistant) Act as the primary point of coordination between the CEO and internal/external stakeholders Manage complex calendars across multiple time zones and resolve scheduling conflicts Own inbox management, prioritization, and drafting communications on behalf of the CEO Coordinate meetings, prepare agendas, take notes, and ensure follow-ups are executed Plan and manage travel logistics, including last-minute changes Support execution of special projects and operational initiatives Prepare reports, presentations, and internal communications Maintain confidentiality across all executive and business matters Proactively identify gaps, inefficiencies, and areas for improvement Key Responsibilities (for Personal Assistant) Household management (coordinating cleaning, laundry, ironing etc.) Manage calendars, meetings, travel, and bookings Support content and personal brand activities (coordination with editors, photographers, stylists) Attend events, dinners, and gatherings alongside the founder, acting as a friendly and professional representative Help organize social events such as rooftop yoga, dinners, and biweekly gatherings Build and maintain connections in social settings, extending invitations and following up with contacts Act as a cultural interpreter and support in international contexts Coordinate photo shoots and creative media projects Handle expense tracking, reimbursements, and personal requirements Keep details running smoothly during events (e.g., managing phone or schedules so the founder can stay present) Requirements What We’re Looking For 3+ years of experience as an Assistant or similar role supporting senior leadership Strong organizational and multitasking abilities in fast-paced environments Excellent written and verbal communication skills in English High level of discretion and professionalism Ability to work independently and make decisions with limited guidance Strong problem-solving mindset and ownership attitude Comfortable working across time zones and adapting to changing priorities Tech-savvy with the ability to quickly learn new tools and systems Tools & Systems Google Workspace (e.g., Gmail, Calendar, Docs, Sheets, Slides) Project management tools (e.g., Asana, ClickUp, Trello, Monday) Communication tools (Slack, Zoom, Teams)