Executive Assistant and Operations Support
- Role
- Operations
- Experience
- Senior
- Employment
- Full-time
Open to GB, IE only. Set where you work from to check your eligibility.
No BS summary
Experienced Executive Assistant and Operations Support needed to provide leadership support and drive office operations. Requires 5+ years of experience in fast-paced professional services, consulting, or corporate environments, strong organizational skills, and proficiency in Microsoft Office with AI tools. Must be highly organized, proactive, and able to handle confidential information.
Required skills
Why OutForm?
We are an experienced consulting team, focused on delivering business transformation, sustainable results and creating an environment for our team and our clients to flourish. We have a passion for building long lasting relationships with our clients and our team. What makes our team unique is that we truly collaborate with our clients, understanding their needs, building trust, and earning respect by amplifying results in a way that creates a platform for growth. Our team is built on trust and empowerment, and we are proud of our success to date.
We are looking for an experienced Executive Assistant and Operations Support to provide high-quality leadership support while driving office operations, governance and continuous improvement. This role is suited to a highly organised, proactive professional who can balance executive support with operational oversight and help create an efficient, high-performing workplace.
Key Responsibilities:
- Proven ability to lead and enhance administrative functions, driving efficiency and innovation within an executive support framework.
- Strong strategic thinking and problem-solving skills, with a proactive approach to improving systems and processes.
- Excellent stakeholder management and interpersonal skills, with experience in engaging and influencing senior leadership.
- High proficiency in Microsoft Office with experience in use of AI to optimise processes and other business productivity tools, with a willingness to adopt and implement new technologies.
- Exceptional organisational skills with the ability to balance multiple priorities, meet deadlines and drive results.
- A high level of discretion, integrity and professionalism in handling confidential and sensitive information.
Qualifications & Experience:
- 5 years + experience supporting senior executives or leadership teams in a fast-paced professional services, consulting or corporate environment.
- Previous responsibility for office operations, facilities coordination, vendor management or procurement.
- Experience managing company events, internal communications or employee engagement initiatives.
- Familiarity with governance, compliance, data protection, health and safety or quality management processes.
- Experience improving administrative processes, introducing new ways of working or supporting technology adoption across a business.
What we can offer you
- Top-tier financial package with potential for unlimited bonus based on performance;
- Commitment to diversity, inclusion, and employee well-being;
- Learn from unlimited contact with experienced consulting professionals
- Involvement through the full consulting lifecycle from lead generation through to sales, delivery, and account management;
- 35-45 paid holidays per year (bank holiday flexibility, holiday trading and loyalty bonus)
- Opportunities for growth in business development, project implementation and personal development plans;
- Individual benefits via our holistic employee wellbeing and benefits scheme;
- 5% matched pension contribution.
OutForm aims to be an equal opportunities employer and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.
Location Belfast / Dublin with willingness and ability to travel to client sites across Ireland
What you'll do
- Lead and enhance administrative functions, driving efficiency and innovation within an executive support framework.
- Drive office operations, governance and continuous improvement.
- Provide high-quality leadership support.
- Balance executive support with operational oversight.
- Help create an efficient, high-performing workplace.
What they require
- 5 years + experience supporting senior executives or leadership teams in a fast-paced professional services, consulting or corporate environment.
- Previous responsibility for office operations, facilities coordination, vendor management or procurement.
- Experience managing company events, internal communications or employee engagement initiatives.
- Familiarity with governance, compliance, data protection, health and safety or quality management processes.
- Experience improving administrative processes, introducing new ways of working or supporting technology adoption across a business.
- High proficiency in Microsoft Office with experience in use of AI to optimise processes and other business productivity tools, with a willingness to adopt and implement new technologies.
- Exceptional organisational skills with the ability to balance multiple priorities, meet deadlines and drive results.
- A high level of discretion, integrity and professionalism in handling confidential and sensitive information.
- Strong strategic thinking and problem-solving skills, with a proactive approach to improving systems and processes.
- Excellent stakeholder management and interpersonal skills, with experience in engaging and influencing senior leadership.
Benefits
- Top-tier financial package with potential for unlimited bonus based on performance
- Commitment to diversity, inclusion, and employee well-being
- Learn from unlimited contact with experienced consulting professionals
- Involvement through the full consulting lifecycle from lead generation through to sales, delivery, and account management
- 35-45 paid holidays per year (bank holiday flexibility, holiday trading and loyalty bonus)
- Opportunities for growth in business development, project implementation and personal development plans
- Individual benefits via our holistic employee wellbeing and benefits scheme
- 5% matched pension contribution
We are an experienced consulting team, focused on delivering business transformation, sustainable results and creating an environment for our team and our clients to flourish. We have a passion for building long lasting relationships with our clients and our team. What makes our team unique is that we truly collaborate with our clients, understanding their needs, building trust, and earning respect by amplifying results in a way that creates a platform for growth. Our team is built on trust and empowerment, and we are proud of our success to date.