Data Entry Specialist

Data Entry Specialist (CRM, Excel & Data Accuracy) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours About the Role At Pavago, one of our clients is hiring a Data Entry Specialist to manage and maintain high-volume business data across CRM systems, spreadsheets, and internal operational tools. This is not just a typing role. This is a data accuracy and quality control position where attention to detail is critical. You will be responsible for ensuring records remain: Accurate Complete Organized Audit-ready If you are: Extremely detail-oriented Organized and process-driven Comfortable working with repetitive, high-volume tasks Strong with Excel, CRM systems, and data validation This role is a strong fit. What You’ll Own Data Entry & Accuracy (Core Responsibility) Enter and update records across: Salesforce HubSpot Airtable Microsoft Excel Google Sheets Cross-check data against: Contracts Invoices Customer records Internal documentation Identify and correct: Duplicate entries Missing information Incorrect records Formatting inconsistencies Data Cleaning & Maintenance Clean and standardize datasets using: Filters Pivot tables Formulas Sorting tools Maintain consistent formatting and naming conventions Perform recurring data audits to ensure long-term data integrity File & Record Organization Maintain organized digital records across: Google Drive SharePoint Dropbox Ensure files are: Properly named Structured Version-controlled Easy to retrieve Reporting & Cross-Functional Support Generate daily and weekly operational reports including: Data update logs Audit summaries Transaction tracking reports Support teams across: Sales Finance HR Operations Compliance & Data Integrity Maintain confidentiality of sensitive business and customer data Follow data handling standards aligned with: GDPR HIPAA CCPA Internal compliance procedures Ensure records remain clean and audit-ready at all times Process Improvement Identify recurring data quality issues Suggest improvements to: Templates Forms Data entry workflows Automation opportunities Help reduce manual errors and improve operational efficiency over time What Success Looks Like Data remains accurate, organized, and reliable Reports are delivered on time without errors CRM systems stay clean and up to date Minimal duplicate or missing records Teams can confidently rely on business data What Makes You a Strong Fit Extremely detail-oriented and accuracy-focused Organized and highly dependable Comfortable managing repetitive, process-driven work Able to work independently with minimal supervision Strong sense of ownership over data quality Requirements (Must-Have) Experience 1–2 years of experience in: Data entry Administrative support Clerical operations Data management roles Core Skills Strong proficiency with: Microsoft Excel Google Sheets Experience using: Salesforce HubSpot Airtable Similar CRM systems Strong typing speed and accuracy Ability to manage high-volume data updates efficiently Strong written English communication Nice to Have Experience in: Healthcare Finance Logistics E-commerce Compliance-heavy industries Exposure to: Basic SQL Google Apps Script Data automation tools What a Typical Day Looks Like Update records across CRM systems and spreadsheets Audit datasets for accuracy and completeness Cross-check records against source documents Generate reports for internal departments Organize and maintain digital documentation Support teams with operational data requests In short: You ensure the company’s data remains accurate, structured, reliable, and fully trustworthy across all systems. Key Metrics (KPIs) Typing accuracy ≥ 98% Error rate below 1% Same-day or next-day completion of updates Timely and accurate reporting Clean, structured, audit-ready datasets Why This Role Stands Out High ownership of business-critical operational data Clear expectations and measurable performance metrics Cross-functional exposure across sales, finance, HR, and operations Opportunity to grow into: Operations roles Reporting roles CRM administration Data operations positions Interview Process Initial Phone Screen Video Interview with Pavago Recruiter Practical Task (timed data entry + accuracy assessment) Client Interview Offer & Background Verification Apply Now If you: Take pride in clean, accurate work Thrive in structured, execution-focused environments Catch small details others miss Enjoy keeping systems organized and reliable This is a strong opportunity to join a fast-moving team and play a critical role in maintaining business data quality and operational accuracy.