Construction Estimating Virtual Assistant

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Construction Estimating Virtual Assistant Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for a Construction Estimating Virtual Assistant to start immediately!

Duties and Responsibilities include but are not limited to: •Bid Proposal Writing & Scope Preparation: Draft clear, professional, and winning bid proposals, scope sheets, proposal letters, and explicit lists of inclusions, exclusions, and project qualifications for client submission. •Quantity Takeoffs: Perform detailed, accurate material and labor quantity takeoffs from construction drawings, specs, and PDF plan sets. • ITB Management (PlanHub): Manage the Invitation to Bid process through PlanHub. Issue bid invites to relevant subcontractors, track coverage, and manage follow-ups to ensure competitive trade pricing. • Estimating & Pricing (Contractor Foreman): Build, organize, and finalize line-item estimates and scope breakdowns in Contractor Foreman. Prepare change order pricing and documentation as needed. •Subcontractor Outreach & Bid Leveling: Conduct active outreach to subcontractors, collect incoming quotes, perform thorough scope comparisons/bid leveling, and track quote statuses. •RFI Coordination & Logging: Identify plan ambiguities, draft Requests for Information (RFIs), track RFI responses, and distribute updates to bidding subcontractors. •Bid Calendar & Database Upkeep: Maintain the company bid calendar to ensure all submission deadlines are met. Keep subcontractor databases, pre-qualifications, and contact records organized and up to date.

Specific Requirements: •Commercial Construction Background: 3+ years of experience in commercial construction estimating, scope development, and proposal writing. •Proposal Writing Expertise: Proven ability to craft clear, polished, and persuasive commercial bid proposals, including well-defined exclusions, clarifications, and allowances.

Software and tools: •Hands-on experience with Contractor Foreman (or rapid adaptability with similar platforms) •Direct experience using PlanHub for ITB management •Proficiency in digital takeoff tools (e.g., Bluebeam, PlanSwift, STACK) • Google Workspace • Adobe Acrobat Pro

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Main and backup computer: at least 1.8 GHz processor with at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps wired connection
• Backup Internet Service Speed: at least 10 Mbps

Schedule: 06:00 AM - 3:00 PM PST Location: This is a remote job Salary Range: $900/month Benefits:

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Please note

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
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