Construction Accounting Assistant

VirtueStaff is seeking a detail-oriented Construction Accounting Assistant to support our financial operations and maintain accurate ledger management. In this role, you will manage day-to-day accounts payable (AP), accounts receivable (AR), and general bookkeeping functions in strict accordance with U.S. accounting standards.

Responsibilities

Process high-volume subcontractor and vendor invoices, verify lien waivers, manage client billing, and reconcile incoming/outgoing payments Maintain accurate journal entries, reconcile bank statements, and support monthly financial closing processes under U.S. GAAP/accounting standards Assist with tracking project expenses, matching purchase orders to job codes, and ensuring costs are properly allocated across active job sites Input and manage financial records using enterprise accounting software (Microsoft Dynamics, Sage, or QuickBooks) Interface with project managers, general contractors, and vendors to resolve billing discrepancies and ensure timely payment cycles

Requirements

Proven bookkeeping/accounting experience within the Construction or General Contracting industry is strictly required. Must understand construction-specific financial dynamics (e.g., job costing, AIA progress billing, subcontractor retention, or lien waivers) Solid understanding of U.S. accounting principles, GAAP standards, and standard GL practices Strong hands-on experience in Accounts Payable (AP), Accounts Receivable (AR), and general ledger reconciliation. Razor-sharp numerical accuracy and organizational discipline when handling multi-project financial data Direct experience using Microsoft Dynamics or Sage (e.g., Sage 100/300 Contractor) is highly preferred; advanced proficiency in QuickBooks (Desktop or Online) is sufficient

Benefits

Work From Home Performance Bonus