Chief Executive Assistant
- Role
- Operations
- Employment
- Contract
Open to ZA only. Set where you work from to check your eligibility.
No BS summary
Executive assistant / chief-of-staff type for a CEO, handling execution, accountability, calendars, KPIs, and cross-business coordination. Must be South Africa-based, have prior remote work experience, and overlap US Eastern working hours. Needs project management and remote collaboration tools like ClickUp/Asana, Slack, Zoom, and Google Workspace.
Core skills
Required skills
Optional skills
Join Hire Hangar and work with fast-growing global companies while building a long-term career.
Job Title Chief Executive Assistant
Location Remote
Time Zone US Eastern (ET) preferred; must overlap core ET working hours
Role Overview You are the CEO’s command center and execution integrator across a 3-business portfolio (luxury Caribbean vacation rental asset management, home services/insulation, and Boston real estate development). You translate fast-moving ideas into clear plans, systems, and follow-through—keeping operators accountable so nothing slips.
Key Responsibilities
- Own the CEO’s calendar, priorities, weekly planning rhythm, and daily execution check-ins
- Convert “brain dumps” into structured tasks, owners, deadlines, and follow-ups (with escalation when needed)
- Drive cross-business execution: unify plans, remove blockers, and keep momentum through rapid pivots
- Maintain a weekly portfolio scorecard (marketing, sales KPIs, project milestones, risks, next actions)
- Partner with key operators/partners (Ops, Sales, and Deal partners) to track commitments and accountability
- Coordinate across time zones and teams (including St. Martin ground support and remote VAs)
- Support light investor/client communication (owners/investors, not guests)
Required Qualifications
- Experience working as Chief of Staff / Senior Executive Assistant / Operations Partner roles supporting a founder or CEO
- Proven ability to run execution systems end-to-end (priorities → plans → tracking → completion)
- Comfort enforcing accountability with senior operators and partners; clear, confident follow-up style
- Strong project management skills (ClickUp, Asana, or equivalent) and KPI reporting discipline
- Non-negotiable: Prior remote work experience; fluent with remote collaboration tools (Slack, Zoom, Google Workspace, Asana/ClickUp or similar) and ideally experience working with US or UK-based companies—applications without this will not be considered.
Preferred Qualifications
- Experience supporting multi-business or portfolio operators
- Working knowledge of CRM + marketing ops workflows (email sequences, tagging, lead routing)
- Exposure to real estate development or home services operations
Tools & Technology ClickUp/Asana, Google Workspace, Slack/Zoom, Airtable/Google Sheets, CRM (HubSpot/GoHighLevel/Salesforce or similar), Zapier/Make, AI tools for writing/automation (e.g., ChatGPT)
Please NOTE
It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles
We connect top talent with vetted employers, competitive pay, and real growth opportunities.
What you'll do
- Own the CEO’s calendar, priorities, weekly planning rhythm, and daily execution check-ins.
- Convert brain dumps into structured tasks, owners, deadlines, and follow-ups, with escalation when needed.
- Drive cross-business execution by unifying plans, removing blockers, and keeping momentum through rapid pivots.
- Maintain a weekly portfolio scorecard covering marketing, sales KPIs, project milestones, risks, and next actions.
- Partner with key operators and partners across Ops, Sales, and Deal partners to track commitments and accountability.
- Coordinate across time zones and teams, including St. Martin ground support and remote VAs.
- Support light investor/client communication with owners and investors, not guests.
What they require
- Experience working as Chief of Staff, Senior Executive Assistant, or Operations Partner supporting a founder or CEO.
- Proven ability to run execution systems end-to-end from priorities to plans to tracking to completion.
- Comfort enforcing accountability with senior operators and partners; clear, confident follow-up style.
- Strong project management skills and KPI reporting discipline.
- Non-negotiable: Prior remote work experience.
- Fluent with remote collaboration tools and ideally experience working with US or UK-based companies; applications without this will not be considered.
- Must overlap core US Eastern working hours.
- Preferred: Experience supporting multi-business or portfolio operators.
- Preferred: Working knowledge of CRM and marketing ops workflows, including email sequences, tagging, and lead routing.
- Preferred: Exposure to real estate development or home services operations.
- Must complete the application form in full.
- Must record a video as the first step of the interview process.
Benefits
- Work with fast-growing global companies while building a long-term career.
- Vetted employers.
- Competitive pay.
- Real growth opportunities.
Hire Hangar connects top talent with vetted employers, competitive pay, and growth opportunities.