AP Specialist

Position Type: Full-time

Location: Philippines (Remote)

Schedule: US Hours

ABOUT THE COMPANY

OUR CLIENT IS A RECOGNIZED NORTH AMERICAN FOOD AND BEVERAGE COMPANY WITH A LONG-STANDING BRAND PRESENCE AND RETAIL DISTRIBUTION ACROSS THE REGION. THE BUSINESS FOCUSES ON PREMIUM SPARKLING WATER PRODUCTS MADE WITH NATURAL INGREDIENTS AND CANADIAN-SOURCED SPRING WATER, WHILE MAINTAINING A STRONG COMMITMENT TO SUSTAINABILITY AND COMMUNITY INITIATIVES.

ABOUT THE ROLE

We are seeking an AP Specialist to support day-to-day accounts payable and broader accounting activities. Reporting to the Assistant Controller, this role will help ensure invoices are accurately processed, vendor accounts are maintained, payments are handled on time, and financial records remain accurate.

The role also supports month-end activities, reconciliations, expense management, and bookkeeping using Microsoft Dynamics 365 Business Central.

RESPONSIBILITIES

• Manage the Accounts Payable inbox and respond to vendor inquiries.
• Process invoices and ensure timely and accurate payments.
• Perform 3-way PO, invoice, and goods-receipt matching.
• Reconcile vendor statements and investigate discrepancies.
• Review invoices, credit notes, and payment priorities.
• Set up and maintain vendor records in the ERP.
• Send payment remittances to vendors.
• Track and resolve disputed invoices.
• Assist with vendor payments and supporting documentation.
• Perform credit card reconciliations and prepare related journal entries.
• Manage the expense management portal and review expense reports.
• Support month-end activities, including accruals, reclassifications, lease-related entries, and customer billbacks.
• Prepare monthly bank reconciliations.
• Review open POs and follow up with departments on fully received orders.
• Maintain organized accounting records for audits and financial reviews.
• Support the Assistant Controller with additional accounting and bookkeeping tasks.

COMPETENCIES AND QUALIFICATIONS

MUST-HAVE

• Hands-on Accounts Payable experience.
• Strong understanding of basic accounting and bookkeeping principles.
• Experience processing invoices and managing vendor accounts.
• Experience with invoice matching and reconciliations.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to investigate discrepancies and follow issues through resolution.

Nice-to-Have

• Experience with Microsoft Dynamics 365 Business Central.
• Experience in a CPG, manufacturing, or distribution environment.
• Experience supporting month-end close.
• Experience with credit card and bank reconciliations.
• Experience with expense management platforms.
• Experience in a multi-entity environment.
• Familiarity with corporate finance and bookkeeping processes.

Key Qualities

• Detail-oriented
• Reliable and organized
• Strong follow-through
• Numerically accurate
• Proactive in resolving issues
• Comfortable handling repetitive, high-volume work
• Collaborative and service-oriented

WHAT WE OFFER

• 100% Remote Work – Work from anywhere in the Philippines.
• Career Growth Opportunities – Gain hands-on experience, and continuous learning.
• Collaborative & Innovative Team – Work alongside skilled professionals who value excellence.

APPLICATION PROCESS

We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

The interview process includes a Recruiter Interview, Client Interview, and Assessment. As part of the process, candidates complete a hands-on task during the technical interview. Throughout each stage, we keep you informed and provide feedback as quickly as possible, ensuring you feel valued and supported throughout your journey with us.