AEC Healthcare Project Manager

Position Summary The Healthcare Project Manager is responsible for the comprehensive delivery of healthcare-focused architectural, engineering, and facility projects from programming and schematic design through design development and construction documents, construction administration, and occupancy. This role provides strong client leadership and exceptional service while managing project scope, schedule, budget, and expectations. The position requires the ability to oversee multiple projects simultaneously, lead multidisciplinary design teams, coordinate design subconsultants, and author high-quality administrative documents. The Healthcare Project Manager ensures all solutions meet healthcare regulations, accreditation standards, operational requirements, and the highest quality standards, while maintaining alignment with project goals and client needs. The successful candidate will possess a strong understanding of healthcare operations, clinical environments, and be capable of balancing patient care considerations, operational continuity, regulatory requirements, and project objectives throughout the project lifecycle. Senior Project Manager Consideration Candidates demonstrating advanced project leadership capabilities may be considered for a Senior Healthcare Project Manager role. While this typically includes ten (10) or more years of relevant experience, consideration will be based primarily on demonstrated competencies and performance rather than years alone. Additional expectations for Senior Healthcare Project Managers are outlined below. Accommodation Requests We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. If reasonable accommodation is needed to participate in the job application or interview process, contact our HR Director (April Hawkins) at 269-927-0144 or careers@bodwegroup.com Essential Duties and Responsibilities The following inexhaustive list of duties represents a sample of work routinely performed by this role: Client Relationship Management & Business Development Build and maintain long-term client relationships with healthcare executives, facilities leadership, clinical staff, and operational stakeholders. Lead executive-level project presentations and facilitate strategic decision-making sessions. Lead clients through all project phases, providing strong guidance and exceptional service. Anticipate client needs and identify opportunities for additional services. Participate in contract negotiations, scope development, and fee proposals. Competencies: Client Relationship Management, Executive Communication & Presentation Skills, Business Development & Account Growth, Negotiation & Influencing, Customer Service Excellence Project Leadership & Delivery Management Manage and oversee complex healthcare architecture and facility projects from planning and programming through design, construction, and occupancy . Develop and manage project budgets, schedules, staffing plans, work plans, and deliverables. Identify and manage project risks affecting schedule, scope, budget, and quality. Maintain organized and accessible project documentation, drawings, and communication records. Apply strong problem-solving skills and escalate issues to the VP of Operations as appropriate. Ability to work well with others under deadline situations and respond to changes in priorities. Competencies: Project Management, Strategic Planning & Execution, Risk Management, Organizational Effectiveness, Adaptability & Decision-Making, Problem Solving Financial & Contract Management Monitor project financial performance, including budget adherence, labor utilization, earned revenue, forecasting, and profitability. Participate in contract negotiations, scope development, and fee proposals. Proficiency in business processes, including contractual and legal procedures. Competencies : Financial Management, Contract Administration, Resource Planning, Business Acumen, Revenue & Profitability Management Healthcare Planning & Technical Expertise Facilitate user group meetings, programming charrettes, clinical workflow planning sessions, and medical equipment coordination. Coordinate project phasing plans and Infection Control Risk Assessments (ICRA). Experience in all phases of the design process from project planning and concepts through working drawings, specifications, and construction administration. Strong problem-solving skills related to a wide variety of building projects, from renovation to new construction. Strong design review skills. Competencies: Healthcare Facility Planning, Clinical Workflow Analysis, Medical Equipment Planning & Coordination, Design Management, Technical Excellence, Healthcare Operations Knowledge Quality Assurance, Compliance & Construction Administration Oversee the preparation of working drawings, specifications, schedules, cost estimates, and fully coordinated construction documents, including management of design subconsultants. Ensure compliance with applicable codes and healthcare regulations, including FGI, ADA, CMS, Joint Commission, and federal, state, and local requirements. Participate in construction administration activities, including site observations, issue resolution, and coordination of contract modifications or additional services with Principals-in-Charge (PIC). Competencies: Quality Management, Regulatory Compliance, Healthcare Codes & Standards Expertise, Construction Administration, Consultant Coordination Leadership & Team Development Mentor junior staff and intern architects to support healthcare project delivery. Foster collaboration among clients, consultants, contractors, and internal project teams. Perform other duties as assigned. Competencies: Team Leadership, Coaching & Mentoring, Collaboration & Relationship Building, Talent Development Senior Healthcare Project Managers are expected to: Lead highly complex healthcare projects involving multiple phases, occupied renovations, and large multidisciplinary teams. Serve as a trusted advisor to executive healthcare leadership and key client stakeholders. Manage significant project budgets, staffing plans, and contractual matters. Lead project pursuits, interviews, and strategic business development efforts. Mentor Project Managers and emerging professionals. Contribute to studio operations, strategic planning, and continuous improvement initiatives. Demonstrate advanced financial acumen, including forecasting, resource planning, utilization management, and profitability oversight. Support market growth through strategic client development and repeat business opportunities. Qualifications and Experience Required Education, Licensure/Certification, Experience & Technical Skills Bachelor’s degree in architecture, engineering, construction management, healthcare administration, business administration, or related field. 6+ years of healthcare project management experience. Demonstrated understanding of healthcare planning principles and clinical workflow design. Knowledge of FGI Guidelines, NFPA 99, NFPA 101, CMS Conditions of Participation, Joint Commission requirements, ADA, and state health department regulations. Experience leading projects in occupied healthcare environments, including one or more of the following: acute care hospitals, surgical suites, imaging departments, emergency departments, behavioral health facilities, ambulatory care facilities, cancer centers, medical office buildings Experience with Infection Control Risk Assessments (ICRA) and phased renovations in occupied healthcare settings. Strong leadership, communication, and stakeholder management skills. Ability to obtain and maintain a valid driver’s license and be considered insurable under the Company’s insurance policy. Ability to obtain and maintain a Real ID, Passport, or other required travel documents to undergo airfare. Core Competencies: Exceptional attention to detail, organizational and time management skills, professional communication, customer service orientation, collaboration and teamwork, initiative and follow-through, adaptability and resilience, process improvement mindset, and confidentiality. Preferred Education, Licensure/Certification Master’s degree in related field Registered Architect (RA) or Professional Engineer (PE) One of the following certifications: Certified Construction Manager (CCM), Project Management Professional (PMP), American College of Healthcare Architects (ACHA), Certified Healthcare Constructor (CHC), Certified Healthcare Interior Designer (CHID), USACE Construction Quality Management for Contractors (CQM-C), Construction Specifications Institute Construction Documents Technologist (CSI-CDT). Training and certification support may be provided. Experience in other markets such as housing, tribal, and federal project markets Technical Skills Required: Required: Microsoft Office 365 (Word, Excel, Outlook, Teams). Bluebeam Revu and Bluebeam Studio SharePoint document management and file organization systems Preferred: Revit Procore or similar construction management software Deltek Vision, Vantagepoint, or CostPoint Microsoft Project Adobe InDesign SpecsIntact, SpecLink, MasterSpec Smartsheet Working Environment This position primarily operates in a professional office setting with standard office equipment and a quiet, climate-controlled environment. While in the office, there is no regular exposure to loud noise, hazardous materials, or heavy machinery. This role also requires periodic travel to project sites, including locations undergoing renovation or active construction. During site visits, the employee may be exposed to non-temperature-controlled environments, construction noise, dust, and other typical conditions found on job sites. Appropriate personal protective equipment (PPE) may be required during these visits, depending on site conditions. While on site visits, an individual in this role will be required to work atypical hours at the request of the client or role demands. Physical Demands Sitting/Standing: This is generally a sedentary role. This role requires periodic site visits to healthcare and construction environments, including walking active construction sites, accessing various building areas, and observing construction progress. Occasional climbing of ladders, traversing uneven surfaces, and use of personal protective equipment may be required. Walking: This role requires the ability to move about outside in various geographic and building terrains to access a construction site to provide quality assurance services. Stooping/Kneeling/Crouching/Crawling: This role requires stooping, kneeling, crouching, crawling, and ladder climbing to inspect all aspects of building construction to foundations, crawlspaces, and roofs. Using Hands/Fingers: This role constantly operates technological office equipment such as laptop, mouse, keyboard, computer monitors, telephones, and scanners, copiers, and fax machines. Talking/Hearing: This role requires constant communication with others in the organization to exchange information, review information, and make decisions about information. Seeing: This role requires the ability to see, view, and distinguish all aspects of construction to ensure quality control. Carrying/Lifting: This role requires lifting up to 30 lbs to transport technological office equipment, safety equipment, and other needed construction items to and from various workspaces. Equal Employment Opportunity All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Bodwé Group Companies engage in federal contracting. Therefore, we would be thrilled to accept applications or referrals to hire veterans. Native American Hiring Preference Our parent company, Mno-Bmadsen, prefers to hire Pokagon citizens who are qualified and suitable for available positions. For purposes of this section, “qualified” means that the applicant meets the technical and experiential needs for employment; and “suitable” means that the candidate appears to be the best fit considering present circumstances and conditions. Targeted preference is in the following order: First, to qualified Pokagon Band citizens; and Second, to qualified spouses and qualified custodial parents; and Third, to other qualified Native Americans; and Fourth, to all other qualified applicants Any determinations as to the applicability of the Pokagon hiring preference are at the discretion of each Company President. Home Office Connectivity Requirements for Hybrid & Remote Positions To ensure reliable collaboration, client service, and secure access to company systems, the Company requires minimum connectivity standards to be eligible or remain eligible to work in a hybrid or remote capacity. Employees working remotely must maintain broadband internet service capable of consistently supporting video conferencing, VPN connectivity, and cloud-based applications. Hybrid or remote work eligibility may be reassessed if connectivity standards are not met. This includes: Wired broadband service (cable, fiber, or DSL) with at least minimum 100 Mbps download / 20 Mbps upload Some positions may require minimum 200-300 Mbps download / 25-35 Mbps upload speed Cellular hotspot or fixed wireless cellular services (e.g., T-Mobile Home Internet) may not be used as a primary connection. The Company will comply with all local, state, and federal requirements as it relates to the reimbursement of home internet expenses. Eligibility for reimbursement of home internet expenses is defined in a separate policy. Branch: Buildings Services Entity: The Steelhead Engineering, LLC FLSA Status: Exempt Hours Per Week: 40-40+ Work Arrangement: Hybrid or Remote Reports To: Director of Project Management Manages Others: No Overnight Travel: Up to 20% Tags: #LI-Remote #LI-SM1 #Careers #Hiring #JobSearch #Recruiting #HotJobs About Bodwé Group Companies Bodwé is the Professional Services Group of Mno-Bmadsen, the investment enterprise and a wholly owned instrumentality of the Pokagon Band of Potawatomi. We are architects, planners, consultants, designers, engineers, scientists, and federal contractors, committed to growing the economy and legacy of the Pokagon Band and supporting its more than 6,000 citizens. We provide value by integrating expertise across the natural and built environment lifecycle—from pre-development and planning to design, procurement, construction, and operations. By integrating expertise across architecture, engineering, construction, and facility management, we deliver holistic, end-to-end solutions that drive efficiency and deliver distinctive outcomes.