Admin Executive Assistant (Operations, Compliance & ITAD Support)
- Role
- Operations
- Experience
- Mid
- Employment
- Full-time
Open to PE only. Set where you work from to check your eligibility.
No BS summary
This is a high-trust, execution-focused Admin Executive Assistant role at Pavago, supporting operations, compliance workflows, client onboarding, and executive coordination within an IT Asset Disposition (ITAD) environment. The role requires operational accuracy, attention to detail, and ownership of tasks from start to finish.
Required skills
Optional skills
Required languages
Admin Executive Assistant (Operations, Compliance & ITAD Support) – Remote
Executive Support | Operations Coordination | Compliance | CRM | ITAD
Position Type: Full-Time, Remote Working Hours: U.S. Business Hours
About the Role
At Pavago, we’re hiring on behalf of one of our clients for an Admin Executive Assistant to support operations, compliance workflows, client onboarding, and executive coordination within a structured IT Asset Disposition (ITAD) environment.
This is not a traditional administrative support role. It’s a high-trust, execution-focused position where operational accuracy and attention to detail are critical. You’ll serve as the operational backbone that keeps documentation organized, workflows moving, and leadership focused on high-value priorities.
You’ll work closely with leadership, operations teams, clients, and compliance stakeholders to ensure every task, record, and workflow is completed accurately and on time.
If you’re highly organized, naturally detail-oriented, and take ownership of your work from start to finish, this role is built for you.
What You’ll Own
Executive & Administrative Coordination
Manage executive calendars, meetings, and scheduling across multiple stakeholders. Coordinate communication between leadership, clients, vendors, and internal teams. Prepare meeting agendas, notes, and follow-up action items. Anticipate leadership needs and proactively manage priorities. Ensure deadlines, tasks, and follow-ups are completed without delays.
Documentation & Compliance Support
Maintain organized, audit-ready documentation across operational systems. Support compliance-sensitive workflows within ITAD operations. Ensure records remain:
Accurate Complete Properly documented Securely stored
Maintain documentation consistency across Google Workspace, Slack, CRM platforms (Salesforce or similar), and operational tracking systems. Assist with audit preparation and compliance documentation.
Operational Tracking & Quality Control
Track:
Client onboarding progress Internal operational tasks Documentation updates Workflow milestones
Review records to identify inconsistencies across:
Dates Names Scheduling Documentation Data entry
Validate information before execution to minimize operational and compliance risks. Proactively identify process gaps and recommend improvements.
Systems & Records Management
Maintain clean, organized operational systems and records. Ensure documentation remains:
Searchable Accessible Consistent Audit-ready
Improve filing structures and operational workflows to support long-term efficiency.
Requirements
Must-Have Qualifications
Experience
3+ years of experience in:
Executive Assistant Administrative Assistant Virtual Assistant Operations Support Executive Operations
Core Skills
Strong experience with:
Google Workspace Slack CRM platforms (Salesforce or similar)
Excellent written and verbal English communication skills. Exceptional attention to detail and organizational skills. Ability to work independently with minimal supervision. Strong problem-solving abilities and operational judgment. High level of professionalism, discretion, and confidentiality.
Nice to Have
Experience in:
ITAD (IT Asset Disposition) Compliance-heavy industries Operations-focused organizations
Experience supporting:
Founders Executives Leadership teams
Familiarity with:
Audit preparation Compliance workflows Client onboarding Operational tracking systems
What Makes You a Strong Fit
Highly detail-oriented with exceptional organizational skills. Naturally notices inconsistencies and resolves them proactively. Structured, process-driven, and execution-focused. Excellent communicator with strong follow-through. Comfortable managing multiple priorities in a fast-paced environment. Maintains professionalism under pressure. Takes ownership and consistently delivers high-quality work.
What a Typical Day Looks Like
Coordinate executive schedules and operational workflows. Maintain audit-ready documentation and records. Track onboarding progress and operational tasks. Review systems and records for inconsistencies. Support leadership communication and follow-ups. Organize documentation and improve workflow efficiency. Ensure operational processes remain compliant, accurate, and fully documented.
In short: You keep operations organized, compliant, accurate, and running efficiently while enabling leadership to focus on strategic priorities.
Key Metrics for Success (KPIs)
100% audit-ready documentation Zero critical operational or documentation errors Accurate and timely completion of assigned tasks Reduction in operational issues through proactive quality control Smooth client onboarding and workflow coordination Leadership confidence in operational execution and reliability
Why Join Us?
High-visibility role supporting leadership and business operations. Direct impact on operational quality, compliance, and organizational efficiency. Opportunity to improve systems and processes across the business. Fully remote work environment with long-term career growth. Clear advancement opportunities into:
Operations Manager Executive Operations Lead Compliance Coordinator Chief of Staff Administrative Operations Leadership
Interview Process
Application Review Spark Hire Intro Video (3–5 minutes) Recruiter Interview Client Interview Offer & Onboarding
What Happens After You Apply
Right after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video . This short, self-recorded video is the final step that completes your application and can be recorded whenever it’s convenient for you.
Instead of repeating yourself across multiple screening calls, you’ll introduce yourself once, and your video will be shared with the hiring team. This helps hiring managers evaluate your communication style early, making future interviews more meaningful and reducing unnecessary interview rounds.
Don’t overthink it—you can record your video as many times as you’d like before submitting it. Only your final submission will be reviewed.
Please keep an eye on both your inbox and spam folder for your Spark Hire invitation after submitting your application.
Apply Now
If you’re highly organized, detail-oriented, and thrive in structured operational environments where accuracy, compliance, and executive support are critical, we’d love to hear from you. Apply today and help build reliable operations that keep the business running smoothly every day.
What you'll do
- Manage executive calendars, meetings, and scheduling across multiple stakeholders.
- Maintain organized, audit-ready documentation across operational systems.
- Track client onboarding progress, internal operational tasks, and documentation updates.
- Review records to identify inconsistencies across dates, names, scheduling, documentation, and data entry.
- Maintain clean, organized operational systems and records, ensuring documentation remains searchable, accessible, consistent, and audit-ready.
What they require
- 3+ years of experience in Executive Assistant, Administrative Assistant, Virtual Assistant, Operations Support, or Executive Operations.
- Excellent written and verbal English communication skills.
- Exceptional attention to detail and organizational skills.
- Ability to work independently with minimal supervision.
- High level of professionalism, discretion, and confidentiality.
Benefits
- High-visibility role supporting leadership and business operations.
- Direct impact on operational quality, compliance, and organizational efficiency.
- Opportunity to improve systems and processes across the business.
- Fully remote work environment with long-term career growth.
- Clear advancement opportunities into Operations Manager, Executive Operations Lead, Compliance Coordinator, Chief of Staff, or Administrative Operations Leadership.
Pavago is hiring for one of its clients seeking an Accounting & Finance Coordinator to support finance and operations teams.