Accounting Administrator
- Role
- Finance
- Experience
- Junior
- Employment
- Full-time
Open to CA only. Set where you work from to check your eligibility.
No BS summary
Remote, junior accounting role with a hard requirement of 2+ years in a similar position. Day-to-day Accounts Payable work — coding and posting vendor invoices in QuickBooks Online — fully remote from anywhere in Canada.
Core skills
Optional skills
About Felix
Founded in 2019, Felix is a patient-driven digital healthcare company that puts you in control of your health and wellbeing. We’re passionate about building technology and beautiful customer experiences to make healthcare more accessible (and more enjoyable) for all Canadians. Our strong venture partners provide us the resources to support our rapid growth and we are continuing to build our incredible team based in Toronto. Felix is Canada's first end-to-end healthcare experience, providing online treatment, prescription delivery and ongoing care across a growing range of categories such as birth control, erectile dysfunction, acne and more.
About the Role
Reporting to the Controller, the Accounting Administrator is responsible for a range of general day to day accounting administration, with a focus on the Accounts Payable processes.
Major Responsibilities:
- Accounts Payable related duties including but not limited to accurate and consistent coding and posting of vendor invoices into Quickbooks Online in accordance with the Company’s approval policies ensuring early pay discounts are captured where appropriate and utilizing Dext to capture invoice data to maximize efficiency in the role
- Reconcile vendor statement of accounts and follow up for missing invoices and/or discrepancies
- Prepare and assist with the Company’s weekly payment runs to vendors
- Process credit card transactions including GL coding and ensuring appropriate backup is provided, following up with responsible parties where necessary
- Other duties including managing the accounting email box, ensuring enquires are responded to promptly and invoices processed in a timely manner
- Posting daily receipts/deposits and ensuring the daily bank feed into Quickbooks Online is maintained
- Assist with various month end general ledger entries and reconciliations
- Other duties as required
We’re looking for someone who has/is:
- Previous Experience (2 years minimum) in a similar role and an understanding of basic bookkeeping and accounting skills are required
- Accounting diploma or degree is preferred
- Previous experience with Quickbooks Online and proficient in Excel/Google Sheets is beneficial
- Ability to learn and utilize new tools/technology
- Detail oriented, self-motivated, organized and can work independently in a fast-paced environment
- Strong written and verbal communication skills
- Must exercise full discretion and confidentiality
Benefits
- Full medical, dental and vision benefits
- Maternity / paternity policy
- 4 weeks vacation (3 weeks anytime + 1 week during the holidays)
- Competitive compensation
- Stock option grant
- Remote first, work from anywhere in Canada
- Incredible culture powered by an highly collaborative and high performing team
- Large impact at an early stage technology company
- Professional development opportunities, working closely with founders and senior leadership team
Seniority Level: Junior
Location: Remote (Canada)
Open vacancy: This posting is for an existing vacancy at the company.
Our commitment to an inclusive team culture means embracing diversity and offering equitable access to opportunities and resources for people who might otherwise be excluded. During our recruitment process, we provide accommodations at any stage. Candidates can communicate their accommodation needs to the hiring manager directly or by emailing accessibility@felixforyou.ca.
Recruitment Fraud Alert Please note: We have been made aware of fraudulent recruiting activities where individuals pose as Felix representatives.
- Communication: We will only ever contact you from an official @felixforyou.
- Interviews: All interviews are conducted via Google Meet; we never interview via text-only platforms (like Telegram or WhatsApp).
- Payments: We will never ask for credit card information, bank details, or payments for "equipment" or "onboarding" during the application process.
If you receive a suspicious request, please do not provide any personal information and report it to us immediately at hr@felixforyou.ca. hr@felixforyou.caPlease note that the HR email address is for reporting fraud only. Any applications or resumes sent to this email will not be reviewed. Please apply through our official careers page or designated job postings.
What you'll do
- Coding and posting vendor invoices into QuickBooks Online per the company's approval policies, capturing early pay discounts, and using Dext to capture invoice data
- Reconciling vendor statements and following up on missing invoices or discrepancies
- Preparing and assisting with the weekly payment runs to vendors
- Processing credit card transactions with GL coding and appropriate backup, following up with responsible parties
- Managing the accounting email box, responding to enquiries promptly and processing invoices in a timely manner
- Posting daily receipts/deposits and keeping the daily bank feed into QuickBooks Online current
- Assisting with month-end general ledger entries and reconciliations
- Other duties as required
What they require
- Previous experience (2 years minimum) in a similar role and an understanding of basic bookkeeping and accounting skills (required)
- Accounting diploma or degree (preferred)
- Detail-oriented, self-motivated, organized and able to work independently in a fast-paced environment
- Strong written and verbal communication skills
- Must exercise full discretion and confidentiality
Benefits
- Full medical, dental and vision benefits
- Maternity / paternity policy
- 4 weeks vacation (3 weeks anytime + 1 week during the holidays)
- Stock option grant
- Remote first, work from anywhere in Canada
- Professional development opportunities, working closely with founders and senior leadership team
Felix is a digital healthcare company founded in 2019 that provides online treatment, prescription delivery and ongoing care across daily health categories such as weight loss, birth control, menopause, erectile dysfunction, acne and more for Canadians.